Personal Assistant to High-Profile Real Estate Executive - Real Estate Industry

This is a remote position.

Role Name: Personal Assistant to High-Profile Real Estate Executive - Real Estate Industry

Schedule:

• 4 hours/day, flexible hours within Miami business hours
  

Client Timezone: Miami, FL

Client Overview

Join a dynamic, family-owned real estate management and development powerhouse that transforms properties through their operational expertise. This company stands at the forefront of the industry, managing diverse projects with unique capitalization structures and partnerships. Their innovative approach to real estate development offers an exciting, fast-paced environment for driven professionals seeking to make a significant impact in the field.

Job Description

Seeking an exceptionally organized and discreet Personal Assistant to support a high-profile real estate executive navigating both professional demands and personal transitions. This role offers a unique opportunity to streamline the life of a dynamic leader, handling everything from complex scheduling to sensitive document management. You’ll be the linchpin in maintaining order across various aspects of the executive’s life, from coordinating with legal teams to managing family obligations. If you excel in bringing structure to multifaceted situations and thrive in a role that combines professional and personal support, this position offers an unparalleled opportunity for growth and impact in the real estate industry.

Responsibilities

• Masterfully manage the executive’s intricate personal and professional calendar
  
• Coordinate seamless travel arrangements, ensuring smooth logistics
  
• Oversee meticulous document control, including organizing financial records and legal paperwork
  
• Track and process invoices for both personal and business expenses
  
• Assist with family-related tasks, such as coordinating school pick-ups and parent-teacher conferences
  
• Maintain organized email communications, prioritizing and responding as needed
  
• Liaise with legal teams, ensuring all necessary documents are prepared and filed timely
  
• Support small capital improvement projects, assisting with coordination and follow-up
  
• Adapt quickly to changing priorities, providing flexible support as needs evolve
  

Requirements

• 2-3 years of experience in a personal assistant role, preferably in a high-pressure environment
  
• Exceptional organizational skills with a talent for juggling multiple priorities
  
• Proficiency in Microsoft Office suite, with advanced Excel skills for data management
  
• Outstanding written and verbal communication skills in English
  
• Proven ability to handle confidential information with the utmost discretion
  
• Adaptability and resilience in the face of changing schedules and priorities
  
• Strong problem-solving skills and proactive approach to anticipating needs
  
• Familiarity with real estate or legal processes a plus
  
• Availability during Miami, FL business hours