Remote Executive Assistant to Founder / CEO | WFH

Job Title: Executive Assistant to CEO / Founder - Remote

Job Overview

We invite you to become an integral part of a forward-thinking technology consulting firm that specializes in delivering cutting-edge permitting software solutions tailored for municipalities and government agencies. Our commitment to excellence drives a dedicated team focused on enhancing operational efficiency and enriching customer engagement.

We are currently in search of a proficient Executive Assistant who will provide vital administrative support while serving as a strategic ally to our Founder and CEO. This position demands a proactive individual who can adeptly anticipate the needs of the executive, manage special projects from inception to completion, and harmonize tactical adaptability with strategic foresight.

Key Responsibilities

• Oversee the CEO's email correspondence by organizing, prioritizing incoming messages, and facilitating appropriate responses.
• Manage the CEO's calendar meticulously, coordinating complex appointments and optimizing time management.
• Arrange domestic and international travel logistics, encompassing flight arrangements, accommodations, and transportation.
• Assist the CEO with special projects and operational initiatives, ensuring successful execution and tracking progress.
• Prepare for strategic meetings by organizing logistics, crafting agendas, documenting minutes, and developing presentation materials.
• Establish and maintain standard operating procedures and checklists, recommending process enhancements as necessary.
• Conduct various operational tasks, including managing contracts and insurance documents, tracking invoice payments, and ensuring compliance with annual business regulations.
• Facilitate effective communication across the organization, fostering trust and support among team members.
• Act as the primary liaison for the CEO, managing sensitive information and making judgment calls reflective of the CEO's style and organizational policies.
• Execute errands in the Orange County area, such as making returns, purchasing supplies, and coordinating deliveries.
  
  

Required Skills

• Proven expertise in managing complex operations and coordination within a dynamic business or startup setting.
• Strong preference for candidates with experience in providing support to a CEO or executive with extensive responsibilities.
• Relevant experience in high-paced growth environments, ideally within technology or consulting sectors.
• Self-motivated with the capability to manage a substantial workload with minimal oversight.
• Excellent digital communication skills, both written and verbal.
• High proficiency in Microsoft Office 365 Suite, including Outlook, Excel, PowerPoint, Word, Teams, and SharePoint.
• Exceptional organizational abilities and a keen attention to detail.
• Flexibility to adapt swiftly to evolving priorities.
• A commitment to maintaining confidentiality and exercising discretion.
• Valid driver's license and willingness to drive within the Orange County area, with mileage reimbursement provided for travel beyond regular office commutes.
• Familiarity with project management and office productivity software is advantageous.
  
  

Qualifications

• Bachelor's degree preferred.
• Demonstrated experience supporting executive leadership in a fast-paced environment.
  
  

Career Growth Opportunities

This role presents a unique opportunity to work closely with the executive leadership team, fostering personal and professional growth through exposure to strategic operations and initiatives.

Company Culture And Values

We thrive in a vibrant, client-centered environment that prioritizes high-quality results. Our collaborative team operates in a predominantly virtual space, valuing a proactive mindset and a commitment to excellence.

Compensation And Benefits

• Competitive salary commensurate with experience.
• Flexible working hours and remote work options with occasional on-site responsibilities in Irvine, CA.
• Mileage reimbursement for travel beyond regular office commutes.
  
  

Employment Type: Full-Time