Contracts Administrator, The Baldwin Group

The Baldwin Group is an award-winning entrepreneur-led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management, Employee Benefits and Benefit Administration, Asset and Income Protection, and Risk Mitigation strategies to clients wherever their passions and businesses take them throughout the U.S. and abroad. The Baldwin Group has award-winning industry expertise, colleagues, competencies, insurers, and most importantly, a highly differentiated culture that our clients consider an invaluable expansion of their business. The Baldwin Group (NASDAQ: BWIN), takes a holistic and tailored approach to insurance and risk management.

Position Summary:

The Baldwin Group is seeking a contracts administrator to provide support to Baldwin’s enterprise lifecycle management system and processes.  This individual will work closely with our Deputy General Counsel and others on our legal team on a broad range of strategic legal initiatives, with a heavy focus on utilization of Baldwin’s contracts management system, including associated processes and policies.  Various administrative duties supporting the legal team will also be included in this position.

Principal Responsibilities

• Manage Baldwin’s contract management system (CMS), including administration of new user requests and permissions, new user training, legal entity/organizational updates and other back-end processes

• Provide administration to all types of contracts (inbound, outbound, partnership, carrier, sub-producer and more), including uploading, tagging and filing the same in Baldwin’s contract management system

• Manage NDA contract requests submitted to AskLegal mailbox or thorough Smartsheet/CMS contract request integration

• Provide reporting and existing filed contracts from CMS as requested

• Coordinate with Baldwin’s leadership teams on new processes related to carrier contracts

• Manage Baldwin’s Contracts mailbox

Administrative Responsibilities

• Manage AskLegal mailbox/FreshDesk ticketing system – triage tickets to appropriate legal team member as indicated by subject matter and maintain tracker

• Manage customer data erasure request processes

• Assist with legal due diligence and compliance activities

• Assist with legal operations activities

• Assist with corporate governance matters generally, with appropriate supervision from legal team

• Perform ad hoc tasks within the legal department

Education, Experience, Skills and Abilities Requirements

• BA or BS degree

• 2-4 years of experience working in a corporate environment, or a high aptitude for administrative activities generally

• Excellent verbal and written communication skills

• Exceptional problem-solving, organizational and analytical skills and demonstrated attention to detail

• Demonstrates the organization’s core values, exuding behavior that is aligned with Baldwin’s culture

• Ability to work independently with minimal oversight/escalation, and to transition to team dynamics seamlessly

• Experience with or aptitude for software programs including Baldwin’s Contract Management System, Smartsheet, ShareFile and FreshDesk ticketing system

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