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Executive Assistant - Remote - Full Time

Remote: 
Full Remote
Contract: 
Experience: 
Mid-level (2-5 years)
Work from: 

Offer summary

Qualifications:

Proven experience in executive-level administrative support, Expertise in data gathering and analysis, Strong written and verbal communication skills, Advanced proficiency in Microsoft Office Suite, Ability to manage multiple projects effectively.

Key responsabilities:

  • Support the CEO and Director by managing schedules and communications
  • Provide data-driven insights for strategic decision-making
  • Anticipate needs and manage critical operational details
  • Adapt quickly and learn in a fast-paced environment
  • Build trust through effective relationship management
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Filta. Scaleup https://www.filtaglobal.com
201 - 500 Employees
See more Filta. offers

Job description

  • We are an established Employer of Record with holistic services to help companies find, recruit, and employ the best talent in the world.
  • The offer is inclusive of a laptop + Internet and mobile  allowance + HMO for you and your dependent within the first month (with Covid insurance coverage).
  • Your workstation is set up in a safe and secure location at home with stable and reliable internet, not less than 25 Mbps.
  • 6:00 am to 3:00 pm, Philippines Time, Monday to Friday.
  • Required to work during Filipino holidays.
 

Benefits

  • HMO healthcare for you (and one dependent with COVID insurance).
  • 20 combined SL/VLs per year accrued from day one.
  • Government Mandated Benefits.
  • 13th Month Bonus.
  • Internet Allowance.
     

Perks

  • Access to 50 offices for 3 days a week across the Philippines.
  • Laptop.
  • Birthday Cake.
  • Paid Birthday Leave.
  • Year-End Party.
 

About the Role

We are seeking an Executive Assistant to play a pivotal role that enhances the operational efficiency of the CEO and Director of the Philippines, allowing for better prioritization and focus on strategic initiatives. You will support data-driven decision-making ensuring that the CEO and Director have the necessary insights to steer the company toward growth and success.

 

Key Responsibilities

  • Quickly adapt to new information and continuously learn in a fast-paced environment, demonstrating a strong commitment to the role and a passion for supporting the CEO and Director of the Philippines.
  • Recognize the value of the CEO and Director’s time, ensuring they have the capacity to focus on high-level strategy and vision while you efficiently manage their administrative and operational responsibilities.
  • Become a trusted extension of the CEO and Director over time, able to anticipate their needs, identify potential blind spots, and proactively manage critical details. 
  • Build trust quickly through effective communication and relationship management, ensuring the CEO and Director can rely on you for support and insights that facilitate their success.
  • Demonstrate a proactive approach to managing responsibilities, offering insights that contribute to the overall efficiency and effectiveness of the CEO and Director’s operations.

 

Ideally, you have the following qualifications…

Experience & Software

  • Proven experience in executive-level administrative support, including managing calendars, scheduling meetings, and handling travel arrangements.
  • Proficiency in handling email management systems and maintaining organized communication flow.
  • Expertise in document management and maintaining confidential information with discretion.
  • Strong experience in data gathering, analysis, and presenting findings in clear, actionable reports.
  • Proficiency in using reporting tools and software (e.g., Excel, Google Sheets, or BI tools) to create detailed financial, operational, and performance reports. Ability to compile, interpret, and present data-driven insights for senior executives to make strategic decisions. 
  • Experience in coordinating and managing multiple projects, tracking deadlines, and ensuring timely completion.
  • Ability to conduct thorough market research, competitor analysis, and trend evaluations to support decision-making.
  • Skilled in summarizing and presenting complex information in a concise and meaningful way for executive review.
  • Strong written and verbal communication skills, capable of serving as a liaison between the CEO/Director and internal/external stakeholders.
  • Experience in filtering and prioritizing communication to ensure streamlined operations.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and collaboration tools like Zoom and Slack.
  • Familiarity with CRM systems, email marketing platforms, and reporting software is a plus.
 

What’s Next?

Ready to make a move? Hit Apply, attach your CV, and share your story through our quick questionnaire.

If you want to fast-track your application, complete your application online and connect with Ninna Margaja on LinkedIn 

 

Please note you must be a Filipino citizen and submit your application in English.



 

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
EnglishEnglish
Check out the description to know which languages are mandatory.

Other Skills

  • Relationship Management
  • Presentations
  • Time Management
  • Verbal Communication Skills
  • Microsoft Office

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