Payroll Specialist

Join us for an exciting career with the leading provider of supplemental benefits!

Our Promise
Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.

Scope:
The Avesis Payroll Department is responsible for the timely and accurate preparation of payroll for all Avesis employees across the United States. Additional responsibilities include the preparation and entry of payroll journal entries into Workday, monthly reconciliation of General Ledger payroll accounts, and meticulous documentation of processes and pay adjustments.

Job Summary:
As a Payroll Specialist you will be responsible for providing confidential administrative support services in a variety of functional areas within the Payroll Department. The ideal candidate should possess strong communication skills and the ability to interact professionally with both colleagues and executives. Given the sensitive nature of payroll activities, a meticulous attention to detail is required to be successful in this role. Additionally, this individual will respond to inquiries from associates regarding pay calculations and any associated issues.

Functional Competencies:

• Each payroll ensure that all employees are paid on time and that their paychecks are accurate.

• Upload data file created by Workday into ADP each payroll (such as hours worked, paid and unpaid time off, one-time payments, etc.)

• Prepare Leave pay calculations weekly based on data provided by Notification of Approval from insurance company, in compliance with policy set in employee handbook.

• Enter data, calculate and review wages prior to submitting payroll for processing, reconcile errors, and document exceptions to standard processes.

• Create and upload flex spending file including HSA seed money to third party provider each pay period.

• Timely upload Wage Assignments, Garnishments, Support orders etc. as needed to ADP Smart Compliance.

• Review all data for new hires to ensure accuracy before processing first paycheck.

• Review all data for terminated employees to ensure accuracy before processing final paycheck.

• Timely address issues and questions regarding payroll from employee and supervisors. 

• Prepare payroll journal entries and upload into Workday accounting system after each bi-weekly payroll and all off cycle payrolls.

• Monthly reconciliation Balance Sheet Payroll Accounts, identifying and resolving reconciling items timely.

• Review data posted to accounting system for accuracy and prepare adjusting entries as needed.

• Prepare periodic reports of earnings, taxes, and deductions as required by notices or requests from the Finance team.

• Maintaining strong financial processes, procedures, and internal controls for assigned responsibilities.

• Audit employee benefits and vendor bills for accuracy and work with HR to resolve any discrepancies as needed.

Core Competencies:

• Knowledge of state and federal payroll and tax regulations.

• Excellent analytical skills.

• Exceptional multitasking and organizational skills with great attention to detail.

• Able to work effectively with minimal supervision.

• Reliability with excellent time-management skills.

• Must be able to prioritize work and perform satisfactorily in a busy office environment with constant interruption

Behavioral Competencies:

• Collegiality: building strong relationships on company-wide, approachable, and helpful, ability to mentor and support team growth. 

• Initiative: readiness to lead or take action to achieve goals.

• Communicative: ability to relay issues, concepts, and ideas to others easily orally and in writing.

• Member-focused: going above and beyond to make our members feel seen, valued, and appreciated.

• Detail-oriented and thorough: managing and completing details of assignments without too much oversight.

• Flexible and responsive:  managing new demands, changes, and situations.

• Critical Thinking: effectively troubleshoot complex issues, problem solve and multi-task.

• Integrity & responsibility:  acting with a clear sense of ownership for actions, decisions and to keep information confidential when required.

• Collaborative: ability to represent your own interests while being fair to those representing other or competing ideas in search of a workable solution for all parties.

Minimum Qualifications:

• High School or equivalent required. Associate’s degree in Accounting, Business Administration, Human Resources, or related field required.

• Two years of full-time experience processing payroll.

• Solid understanding of accounting fundamentals and payroll best practices.

• Proficient in MS Office including strong Excel skills: V-Lookups, filters, etc. and good knowledge of relevant software (e.g. ADP WFN, Workday) and databases.

• Must have experience in processing payroll for organization with 200 plus employees.

• As this role is a remote role, you are required to maintain internet service that allows you to complete your essential job duties without issue. Rates of 50 Mbps download and 10 Mbps upload while hardwired and not on a VPN are sufficient.

Preferred Qualifications:

• 1-2 years of Workday experience preferred.

• Experience in multi-state payroll taxes.

FLSA Status: Hourly/ Non-Exempt

National Hourly Rate Range: $24.41 - $38.16/hour

How to stay safe:

Avesis is aware of fraudulent activity by individuals falsely representing themselves as Avesis recruiters. In some instances, these individuals may even contact applicants with a job offer letter, ask applicants to make purchases  (i.e., a laptop or gift cards) from a designated vendor, have applicants fill out W-2 forms, or ask that applicants ship or send packages of goods to the company.

Avesis would never make such requests to applicants at any time throughout our job application process. We also would never ask applicants for personal information, such as passport numbers, bank account numbers, or social security numbers, during process. Our recruitment process takes place by phone and via trusted business communication platform (i.e., Zoom, Webex, Microsoft Teams, etc.). Any emails from Avesis recruiters will come from a verified email address ending in @Avesis.com.

We urge all applicants to exercise caution. If something feels off about your interactions, we encourage you to suspend or cease communications. If you are unsure of the legitimacy of a communication you have received, please reach out to ITsupport@Avesis.com.

To learn more about protecting yourself from fraudulent activity, please refer to this article link (https://consumer.ftc.gov/articles/how-avoid-scam).  If you believe you were a victim of fraudulent activity, please contact your local authorities or file a complaint (Link: https://reportfraud.ftc.gov/#/) with the Federal Trade Commission. Avesis is not responsible for any claims, losses, damages, or expenses resulting from unaffiliated individuals of the company or their fraudulent activity.

We Offer

• Meaningful and challenging work opportunities to accelerate innovation in a secure and compliant way.
• Competitive compensation package.
• Excellent medical, dental, supplemental health, life and vision coverage for you and your dependents with no wait period.
• Life and disability insurance.
• A great 401(k) with company match.
• Tuition assistance, paid parental leave and backup family care.
• Dynamic, modern work environments that promote collaboration and creativity to develop and empower talent.
• Flexible time off, dress code, and work location policies to balance your work and life in the ways that suit you best.
• Employee Resource Groups that advocate for inclusion and diversity in all that we do.
• Social responsibility in all aspects of our work. We volunteer within our local communities, create educational alliances with colleges, drive a variety of initiatives in sustainability.

Equal Employment Opportunity

At Avēsis, We See You.  We celebrate differences and are building a culture of inclusivity and diversity. We are proud to be an Equal Employment Opportunity employer that considers all qualified applicants and does not discriminate against any person based on ancestry, age, citizenship, color, creed, disability, familial status, gender, gender expression, gender identity, marital status, military or veteran status, national origin, race, religion, sexual orientation, or any other characteristic.  At Avēsis, we believe that, to operate at the peak of excellence, our workforce needs to represent a rich mixture of diverse people, all focused on providing a world-class experience for our clients.  We focus on recruiting, training and retaining those individuals that share similar goals.  Come Dare to be Different at Avēsis, where We See You!