EA to the CEO (Up to 100K)

GrowthAssistant is hiring for Executive Assistants! This role entails delivering high-level support to our dynamic CEO and is integral, requiring the management of complex calendars, coordination of travel logistics, and organization of high-profile events. The EA will function as a key stakeholder, collaborating closely with the CEO to facilitate strategic decision-making processes while ensuring the seamless execution of day-to-day operations.
 

• 100% Work From Home
• Attendance, Performance, and Referral Bonuses
• Paid Holidays and Time Offs
• Health Insurance (Guaranteed after 90 days)
• Continuous Learning and Development 
• Annual Merit Review (with additional benefits)
• Bi-weekly salary payout
• Work-Life Balance

Responsibilities:

This role is highly collaborative and requires frequent interaction, utilizing tools like Slack, Google Drive, Notion, and WhatsApp on a daily basis. While additional responsibilities may arise beyond those listed below, you will generally be accountable for the following tasks, operating with a significant degree of autonomy and independence:

1. Event Planning:
   • Collaborate with the executive team to plan, organize, and execute virtual and in-person events
   • Coordinate event logistics such as venue selection, catering, audiovisual needs, and attendee management, while managing budgets efficiently
2. Travel, Calendar, and Email Management:
   • Be an expert with Google Calendar: booking, rescheduling, coordinating, and moving meetings based on changes to the CEO’s calendar
   • Arrange travel itineraries, accommodations, and transportation for the executive team
   • Manage complex calendars, schedule meetings, and handle email correspondence, drafting responses as needed
   • Manage the CEO’s email inbox: organizing, arranging, and coding all emails accordingly 
3. Information Processing and Critical Thinking:
   • Synthesize information accurately, ensuring key details are communicated to executives
   • Anticipate needs, identify solutions, and streamline processes through proactive problem-solving
   • Receive confidential information and process accordingly with a high level of confidentiality
4. Time Management and Multitasking:
   • Prioritize tasks effectively to meet deadlines, managing competing priorities with excellent time management skills
   • Schedule meetings across time zones and create detailed travel itineraries
5. Project Management::
   • Lead and coordinate various projects, ensuring timely execution and alignment with company goals
   • Document processes and projects in Notion and other project management resources 
6. Ad-hoc Tasks:
   • Provide support for any additional tasks as required by the CEO

• 4+ years of Executive Assistant role supporting CEO and other C-Suite members at the same time
• Demonstrated experience supporting C-level executives in fast-paced environments, particularly in executive support or administrative roles, with an emphasis on event planning and travel coordination
• Proven expertise in event management, encompassing budgeting and the creation of multimedia content, with a creative flair for developing promotional materials
• Preferably experienced in booking U.S. domestic flights using rewards points and managing orders for company giveaways through platforms such as Amazon
• Strong critical thinking skills with the ability to thrive under pressure while maintaining attention to detail and managing multiple priorities effectively
• Exceptional communication and interpersonal skills, paired with a high level of discretion in handling confidential information
• Tech-savvy with proficiency in Google Workspace (Sheets, Docs, Drive), Excel, Microsoft Word, as well as Notion, Slack, Zoom, and Google Meet
• Ability to work independently, prioritize tasks effectively, and manage confidential information with discretion
• Recent graveyard shift experience and amenable to work CST (8pm-5am PH time)
  NOTE: There will be hours worked outside of these standard business hours

Nice to have:

• Experience with Canva or similar design tools for creating promotional materials and multimedia content
• Familiarity with assessments and simulator questions to assess problem-solving abilities
• Previous exposure to customer service-related tasks relevant to executive assistant responsibilities