Remote Event Manager - Congress Specialist | WFH

Job Overview

We are seeking an accomplished Event Manager with a focus on Congress events to join our esteemed Pharma Operations team in a fully remote capacity. In this critical role, you will oversee the logistics and operational intricacies of a variety of congresses, ensuring a seamless execution. You will be expected to provide creative solutions and demonstrate superior project management abilities, meticulously attending to every detail.

Key Responsibilities

• Collaborate effectively with internal teams to ensure all deliverables are achieved and budgets are adhered to, while aligning client expectations with their vision.
• Foster and optimize relationships with third-party vendors and suppliers.
• Engage with various service providers, including convention venues, hotels, content creators, media partners, transportation services, and technology providers.
• Support both US and global Key Opinion Leaders (KOLs) and Healthcare Professionals (HCPs), managing speaker logistics as part of the Congress components.
• Travel on-site to oversee all event requirements and staff for high-profile events.
• Ensure that all events comply with regulatory and client-defined guidelines.
• Conduct weekly team calls via Zoom, including detailed note-taking and agenda management; proficiently create and manage PowerPoint presentations for these calls.
• Communicate clearly with stakeholders regarding actions and deadlines; facilitate decision-making within the team to meet goals and timelines.
• Maintain thorough financial records and documentation.
• Cultivate and maintain strong, positive relationships with Congress contacts and all associated parties on behalf of the client.
  
  

Required Skills

• Exemplary organizational skills and keen attention to detail.
• Ability to manage multiple projects simultaneously, prioritize tasks, and delegate responsibilities effectively.
• Strong communication skills, with the ability to build relationships and present information professionally.
• Proficiency in Microsoft® PowerPoint, Word, and Excel.
• Knowledgeable in financial and accounting principles, with experience in budget preparation and evaluation.
• Skilled in business negotiations.
• Excellent interpersonal abilities, demonstrating flexibility and sensitivity to diverse needs.
• Proactive approach to problem-solving, with a holistic understanding of how each component contributes to overall objectives.
• Experience working collaboratively with cross-functional teams.
• Capacity to inspire enthusiasm and commitment among team members to meet client objectives.
• Strong sense of urgency, accountability, and ownership.
• Customer service experience and ability to promptly respond to both external and internal inquiries.
• Willingness to commit the necessary hours to fulfill project requirements and deadlines.
• Ability to travel up to 25-30% of the year.
  
  

Qualifications

• Bachelor's degree in Business, Hospitality, Liberal Arts, Public Relations, or Communications.
• A minimum of three years' experience in event management, or at least two years within our Event Management division.
• Proven track record in managing events, with clear details outlined in your resume regarding specific events and roles undertaken.
  
  

Career Growth Opportunities

This position offers an excellent pathway for professional development, allowing you to gain extensive experience in managing diverse events while honing your project management skills. You’ll have the chance to forge valuable relationships with key industry players, paving the way for future career advancement.

Company Culture And Values

Our organization is defined by a culture of innovation, collaboration, and a steadfast commitment to excellence in event management. As part of our team, you will thrive in an environment that encourages proactive thinking and maintains a focus on detail.

Employment Type: Full-Time