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Administrative Assistant

Remote:

Full Remote

Contract:

Full time

Experience:

Senior (5-10 years)

Work from:

Mexico

Offer summary

Qualifications:

Proficient in MS Office (Excel, Word, PowerPoint), 5+ years experience in administration, Bachelor's degree in Business Administration or related field, Knowledge of document control and contract administration, Advanced English skills.

Key responsabilities:

Manage phone calls and correspondence entry
Prepare purchase orders and expense reports
Execute bank procedures and maintain documents
Support Human Resources and Finance with reports
Assist multiple executives with administrative tasks

CooperVision SME https://www.coopervision.com/

5001 - 10000 Employees

See more CooperVision offers

Job description

Job Description

Carrying out bank proceedings, processing and filing administrative documentation. Maintain and cordially manage relationships with both internal and external customers.

All these with the purpose of achieving all duties assigned.

Responsibilities

Answer all phone calls and make those requested by his/her boss.
Request quotes, make purchase orders, expense reports, air ticket emissions and other necessary reservations, as indicated by Management.
Manage and process correspondence entry and exit.
Receiving and archiving documents in an orderly manner.
Carry out bank procedures (Deposits, withdrawal of vouchers and others) or internal and administrative work ordered by Management.
Take care and preserve equipment, supplies, materials and use of CV offices.
Work for more than one executive/ manager, support in the generation of administrative procedures.
Following the contracts of internal and external suppliers.
New supplier registration process.
Provide support to other areas such as Human Resources and Finance (data update, report generation among others).

Qualifications

Good management of MS Office computing tools (Excel, Word, Power Point).
Desirable experience in contract administration, document control, logistics or related area.
Documentary control knowledge.
Skills: Planning, analysis, teamwork, effective communication, organization.
Advanced English.
5 years minimum experience in the administrative area.
Bachelor in Business Administration, Communications or related studies.

About Us

CooperVision is a global leader in the contact lens industry, dedicated to helping improve the way people see every day. Achieving that goal takes the collaboration of team members with wide-ranging skills; from scientists and researchers, to manufacturing and operations experts, to sales and marketing professionals.

At CooperVision, our effort to improve lives begins with our employees. We are committed to developing people as a key global differentiator and our most important asset. We empower employees to succeed, rewarding great thinking and hard work with competitive pay, comprehensive benefits, and with a special focus on wellness. Our commitment to our core values and a diverse, inclusive, employee-centric culture fuel a deeply engaged, high performing organization.

CooperVision employees pride themselves on being proactive, innovative, flexible and friendly. That’s a strong reflection of our corporate culture—and part of the reason CooperVision may be a great workplace for you.