Remote Administrative Assistant in Property Management | WFH

Job Title: Property Management Administrative Assistant - Remote | WFH

Job Overview

We are on the lookout for a proactive and detail-oriented Property Management Administrative Assistant to join our esteemed organization. This pivotal role will report directly to the CEO and Controller, necessitating seamless communication and collaboration. The ideal candidate will exemplify high ethical standards, nurture positive relationships, and demonstrate exceptional organizational skills. A flexible mindset and a constructive attitude are crucial for success in this diverse role.

Key Responsibilities

• Oversee the management of business licenses, housing licenses, and health licenses for newly acquired properties.
• Administer payment of property taxes, corporate agent fees, state taxes, and ensure timely license renewals.
• Accurately complete and submit necessary documentation, including 592⁄592-V forms, and manage owner distribution checks.
• Process paystubs and maintain precise financial records.
• Manage and verify the accuracy of utility accounts, ensuring continuity for active properties and facilitating disconnection when properties are sold.
• Collect, scan, and distribute mail from the local PO Box, ensuring efficient mail processing.
• Label and track company inventory, managing equipment issuance to employees.
• Review general ledgers and prepare loan draw application packages for lenders.
• Handle accounts payable and receivable, including managing bank balances, processing invoices, and coordinating deposits.
• Conduct monthly reconciliations and payments for online travel agent reservations while processing transient occupancy tax payments for a small hotel property.
  
  

Required Skills

• Previous experience in property management or administrative roles is essential.
• Proven ability to multitask effectively, prioritize responsibilities, and maintain exceptional verbal and written communication skills.
• Strong customer service orientation and proficiency in the Microsoft Office Suite, particularly Excel.
• Ability to adhere to a full-time schedule (Monday through Friday, 8:00 AM - 4:30 PM) at our corporate office.
  
  

Qualifications

• A background in property management, administration, or related fields is required.
• Must possess a valid driver’s license and successfully complete a motor vehicle history check, as travel may be necessary for company purposes.
  
  

Career Growth Opportunities

We are dedicated to the professional advancement of our employees, offering targeted development programs and opportunities to enhance your skills and career trajectory within our organization.

Company Culture And Values

Our organization prides itself on fostering a collaborative and ethical work environment. We promote positive relationships among all team members and business associates, ensuring a culture of goodwill and mutual support.

Compensation And Benefits

• Competitive hourly pay ranging from \(25.00 to \)30.00, commensurate with experience, compensated bi-weekly.
• Comprehensive health, dental, and vision insurance, with 75% employer sponsorship following a 90-day probationary period.
• One week of paid vacation accrual commencing after the completion of the probationary period.
• Provision of a company-issued laptop and internet-enabled cellular phone.
• Access to a corporate office in a prime location, with all necessary supplies provided.
  
  

Employment Type: Full-Time