Virtual Executive Assistant (Remote, Mid Shift)

This is a remote position.

• Calendar management for executives
  
• Aid executive in preparing for meetings
  
• Responding to emails and document requests on behalf of executives
  
• Draft slides, meeting notes and documents for executives
  
• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
  
• Organize complex calendars and schedules, resolving any scheduling issues.
  
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of objectives for the organization.
  
• Serves as a liaison to internal and external stakeholders.
  
• Arranges travel and accommodations for executives.
  
• Screen incoming requests and communications, delivers accurate messages, and responds to requests by gathering and providing information and referring non-routine calls and emails to the appropriate staff.
  
• Is available and responsive to emails/texts/phone calls, with contact outside normal business hours.
  
• Uses discretion, confidentiality, and good judgment to manage C-Level matters.
  
• Drafts and prepares correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
  
• Assists in preparing and managing presentations and decks.
  
• Manages Executive's contacts.
  
• Prepares expense reports.
  
• Represents the company and Executive in a positive light through great follow-through skills and sound judgment.
  
• Conserves the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
  
• Completes ad hoc projects as assigned.
  
• Maintains accurate and efficient files and records.
  
• Coordinate with account representatives and vendors for office supplies, invoice processing, equipment maintenance etc.
  
• Interact with building management on office-related issues
  
• Ensure compliance with health and safety regulations and address facility-related concerns.
  
• Manage invoices, travel and expenses on Concur platform.
  

Requirements

• Graduate of a Bachelor's degree
  
• 5+ years of working experience as a Virtual Executive Assistant position
  
• Excellent in English communication skills
  
• With good presentation skills
  
• Willing to work on site for 2 months at Sta. Rosa office as part of the training period
  
• With experience supporting an expat executive -
  
• Proficient in Microsoft Office and other admin tools