Executive Assistant at Armoured One, LLC

Overview:

Armoured One, LLC located in Syracuse, NY is recruiting for a full-time Executive Assistant.

Title: Executive Assistant

Reporting to: CEO and/or designee

Location: Syracuse, NY (not remote)

Employment Type: Full Time, non-exempt, Monday-Friday, 8:00am -5:00pm

Compensation: $22/hr to $26/hr DOE

Position Description: The Executive Assistant provides comprehensive administrative support to streamline operations and enhance efficiency for the executive. This role requires exceptional organizational skills, attention to detail, and proficiency in various software applications, particularly Microsoft PowerPoint, Word, Excel and Google Suite. The Executive Assistant must be proactive, resourceful, and capable of handling diverse tasks, including travel arrangements, research, scheduling, communication management, and problem-solving.

PowerPoint Expertise:

• Create professional and visually appealing presentations using PowerPoint, incorporating data, graphics, and multimedia elements as needed.
• Assist in preparing reports, proposals, and other documents using PowerPoint to effectively convey information.

Research and Data Analysis:

• Conduct research on topics such as active shooter incidents and statistics, compiling relevant data and providing insightful analysis.
• Prepare briefs, summaries, and presentations based on research findings for the executive's review and decision-making.

Microsoft Office Proficiency:

• Utilize advanced features of Microsoft Word and Excel to produce high-quality documents, reports, spreadsheets, and data analysis.
• Ensure accuracy and consistency in formatting, formulas, and content across Word and Excel documents.

Travel Coordination:

• Handle all aspects of travel planning and logistics, including booking flights, hotels, and rental cars.
• Maintain travel itineraries and coordinate changes or adjustments as necessary, ensuring smooth travel experiences for the executive.

Scheduling and Organization:

• Manage the executive's calendar effectively, scheduling appointments, meetings, and events with attention to priorities and deadlines.
• Anticipate scheduling conflicts and proactively resolve them, optimizing the executive's time and productivity.

Communication and Grammar:

• Review and edit emails, documents, and correspondence for grammar, clarity, and professionalism.
• Serve as a gatekeeper for incoming calls and communications, vetting vendors and other contacts to prioritize the executive's time and attention.

Problem-Solving and Adaptability:

• Identify areas for improvement or optimization in administrative processes and propose innovative solutions.
• Adapt quickly to changing priorities and unexpected developments, demonstrating flexibility and resilience in managing tasks and deadlines.

Additional Skills (Preferred):

• • Video editing skills to assist in creating or editing videos for presentations or other purposes.
  • Experience in anticipating the executive's needs and proactively providing support and assistance as required.

• Previous experience as an executive assistant or in a similar role supporting senior management.
• Proficiency in Microsoft Office Suite, particularly PowerPoint, Word, Excel and Google Suite.
• Strong research skills and ability to analyze data effectively.
• Excellent communication skills, with a keen eye for grammar and attention to detail.
• Ability to multitask, prioritize tasks, and adapt to changing priorities.
• Proactive problem-solving abilities and a solutions-oriented mindset.
• Experience in travel coordination and event planning is desirable.
• Video editing skills and experience in handling vendor communications are a plus.

Employment subject to pre-employment background screening.

https://armouredone.com/

Armoured One LLC's goal is to deter, prevent, defend, and protect against an Active Shooter or deadly aggressive behavior incident with solutions that save lives. Armoured One prides ourselves on using evidence-based strategies and proven techniques to offer the best solutions to protect against an active shooter attack.