Program Management Assistant P.M.O Olympic & Paralympic Games

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

ON LOCATION

On Location is a global leader in premium experiential hospitality, offering tickets, curated guest experiences, live event production and travel management across sports, entertainment, fashion, and culture. On Location provides unrivalled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, Super Bowl, NCAA Final Four, New York Fashion Week and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals, the company also owns and operates several of its own unique experiences. On Location is a subsidiary of Endeavor, a global entertainment, sports, and content company.

Endeavor is a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.

The Role and What You’ll Do:

The Assistant Project Manager will be responsible for supporting the project cadence and Functional Area integration. You will be required to engage and work with multiple functional areas across On Location, which will plan, market, sell, while collaborating with On Location Leaders, internal and external stakeholders.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Project Planning and Coordination: Support comprehensive project planning, including timelines, milestones, and deliverables, using AirTable to ensure the successful execution of the hospitality program.
• Project Monitoring and Reporting: Monitor project progress, adjusting plans and schedules as necessary to meet evolving requirements.
• Cross-business Collaboration: Accelerate alignment across teams, integrating different functions, defining, and driving better processes, to support their desired efficiency.
• Stakeholder Management: Assist in liaising with internal teams and stakeholders to gather project requirements and provide updates.
• Project Governance and Cadence: Maintain project documentation, including meeting minutes, project logs, and status reports. Assist in preparing project governance materials and reports for senior management.
• Risk Assessment and Mitigation: Help identify, log, and manage potential project risks and issues, and assist in developing mitigation strategies.
• Documentation Management: Maintain organized project files and records in AirTable and assist in the preparation of regular project status reports and updates for various stakeholders.
• Continuous Improvement: Support process improvements and best practices to enhance project efficiency, effectiveness, and overall outcomes.

You Have These

Assistant Project Manager Requirements:

• Bachelor's degree in management, Business Administration, Project Management, or a related field. PMP, CAPM, or similar certification is a plus.
• Proven experience supporting large-scale hospitality projects or programs, preferably within the hotel, resort, or tourism industry. Experience with large multi-day, multi-sport global events will be given high consideration and seen as a significant benefit.
• Strong organization and multi-tasking skills.
• Excellent communication and interpersonal skills, with the ability to effectively interact with project stakeholders.
• Problem solving skills and a keen attention to detail, with the ability to prioritize tasks in a fast-paced environment.
• Familiarity with project management tools, with experience using AirTable being highly desirable.
• Knowledge of AirTable, Smartsheet a Plus
• Ability to travel as needed to various project sites and locations, both domestically and internationally.
• Flexibility to work extended hours and weekends during peak project phases.
• Strong business acumen and financial literacy, with the ability to analyze financial data and make data-driven decisions to drive project success.
• Strong PowerPoint and Excel  capabilities.

This role offers a unique opportunity to support a high-profile hospitality program and make a significant impact on the organization's success.

Travel: 

European and North America travel to On Location offices would be required.

How we work: 

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4-5 days per week. Hybrid work from home is possible and is evaluated against current projects, deadlines, and collaborative working sessions.  We see immeasurable value internally and throughout the core of the businesses we support.

CORE VALUES

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best. We uphold these values in our quest for excellence:

• Exceed all service expectations with our customers, our partners, and each other.
• Create value by enriching people's lives.
• Do the right thing and bring others along with us — always.
• Propel the power of diversity in thought, team and experience.
• Partner to generate win-win solutions.
• Ignite and empower our team's entrepreneurial spirit.
• Exude respect and gratitude — treat others as you would want to be treated.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.