CIM (College of the Marshall Islands) - Accounting Specialist at Remote Team Solutions

Job title: Accounting/Budget Specialist

Department: Financial Affairs & Business Services

Schedule: 7:00 am to 4:00 pm Monday to Friday

General Description:

Under the supervision of the Director of Business Office, the Accounting/Budget Specialist is primarily responsible for:

• The College's treasury services receiving and disbursing payments from students, employees and external stakeholders of the college as well as banking and the

reconciliation of all monies received.

• Providing direct support to the Budget and Compliance Officer in respect of budget compliance queries and processing of disbursements.

• Providing key support services for the daily operations of the Business Office.

Essential Function 1. Provide treasury services and front office counter services to the CMI community.

Supporting Activities:

1. Provide front office contact for counter, email and telephone enquiries dealing with students, employees and external customers of the college.

2. Receive cash/checks payments and book against correct codes in respect of students' accounts and other College accounts,

3. Reconcile cash receipts and prepare deposits for banking on a daily basis.

4. Disburse accounts payable checks to vendors through the cashier counter and direct delivery.

5. Prepare wire documents for wiring of payments to vendors

6. Disburse payroll checks at the cashier counter and direct bank deposits for every pay period.

7. Prepare payroll documents for transfer of payroll every pay period

8. Prepare collections reports daily

9. Communicates with students, parents, staffs, and external stakeholders in the course of performing work.

10. Prepares various accounting schedules by fund source, in accordance with VP Business and Administration requirements.

Essential Function 2. Provide office management and support services to the

Business Office daily operation, specifically for student's PELL grant awards and reconciliation and processing of official travel requests including emergency requests for the college.

Supporting Activities:

1. Coordinate with other Business Office areas for the reconciliation of student payments and refunds of registration and related fees each semester.

2. Coordinate with other Business Office staffs in regards to PELL awards and together awards and other grants or scholarship to students.

3. Receive and process Travel Requests(TAs) in accordance with Federal grant

requirements and the College's travel policy requirements (make reservations, bookings and payment of TAs).

4. Check all TA requests submitted to budgets for compliance with Federal, in house policies and RMl regulations.

5. Process of electronic requisition (e-req) to expedite emergency requests internally and other departments.

6. Perform ad hoe duties as required by the Director of Business Office which may include:

• Assisting Accounts Payable Accountant in processing of payments of the College.

• Assisting Student Accounts/Payroll Personnel in verifying students' tuition and fees.

• Assisting at the CMI Bookstore in supervising the work studies.

• Assisting the Director of Procurement in receiving goods in Microix System.

• Assisting students through Student Information System (SIS).

• Assisting in the evaluation of operational outcomes to determine whether

results are consistent with established objectives and goals and whether the activities are being carried out as planned.

Essential Function 3. Digitalize documents generated and received (checks, POs, e-requisitions (e-reqs.), invoices, and etc.).

Supporting Activities:

1. Creating a digitalized filing system for the Business Office.

2. Assist in developing procedures on how to digitalize all Business Office documents.

3. Coordinate with respective Business Office staff in gathering the required documents.

4. Coordinate with IT Department in developing the e-filing system.

5. Provide monthly reports to the Director of Business Office on the progress of the digitalize e-filing system.

Essential Function 4. Provide assistance to Department Heads and CMI

Community on budget development and implementation and other matters related to budget and grants

Supporting Activities:

1. Work closely with Budget & Compliance Officer on all budget and grant matters.

2. Assisting Budget and Compliance Officer with analysis and feedback about budget and grant inquiries and issues

3. Assisting Budget and Compliance Manager in advising on budget and grant budget reports and compliance.

4. Participate in the design & implementation of Department budget strategies.

5. Ensure all Departments operate in accordance with the Colleges Policies & Procedures.

6. Assist in processing budget amendments/reprogramming

7. Provide updates on new changes in policies, procedures, or requirements, and

continues to advise program staff of budget and grant requirements; ensure purchasing rules are applied

Minimum Ǫualifications

1. AA/AS Degree

2. At least 2 years of relevant work experience in office management and account.

3. Ability to use the SAGE/MIP Accounting and Microix System, PC and related software.

4. Ability to communicate effectively both orally and in writing.

5. Ability to work effectively in a diverse community and meet the needs of diverse student populations.

6. Ability to work under moderate supervisor.

Preferred Ǫualifications

1. Knowledge in the SAGE/MIP, Microix, Excel, and other electronic system

2. Ability to learn new information