Career Opportunities: ADMINISTRATIVE ASSISTANT IV (335610)

The Role

This role will be supporting a Senior Vice President and additional Vice Presidents in Lumen’s Finance organization. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines.

Schedule and Location

This position can work remotely throughout the United States. Candidates located near office locations such as Denver, CO or Seattle, WA will have the opportunity to work in a hybrid capacity.

The Main Responsibilities

• Proactively and strategically manage complex calendars, understanding business priorities to keep schedules organized and optimized.
• Assembles and analyzes information and prepares reports, manuals, agendas, correspondences, and memoranda.
• Coordinates activities across departments and business units.
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
• Accurately and professionally handles multiple simultaneous high-priority issues.
• Drives priorities and critical items through task lists and manages short-term and long-term deliverables.
• Accurately and efficiently conducts ad-hoc administrative tasks such as processing expense reports, invoice processing, supply orders, and meal arrangements.

What We Look For in a Candidate

• Bachelors’ degree or equivalent
• 5+ years’ recent experience working with or supporting a senior executive, or equivalent experience
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Excellent verbal and written communication skills
• Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
• Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
• Experience working for a global company; coordinating between various time zones
• Able to provide support to a widely dispersed team
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with collaborative meeting forums
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Flexibility to work outside of routine hours
• Availability for occasional travel to offsite meetings

Legal Statements

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Compensation

The starting salary for this role differs based on the employee's primary work location. Employees typically do not start at the top of the range, though compensation depends on each individual's qualifications.

Location Based Pay Ranges

$46,313 - $61,750 in these states: AR, ID, KY, LA, ME, MS, NE, SC, and SD.
$48,700 - $65,000 in these states: AZ, AL, FL, GA, IN, IA, KS, MO, MT, NM, ND, OH, OK, PA, TN, UT, VT, WV, WI, and WY.
$51,188 - $68,250 in these states: CO, HI, MI, MN, NV, NH, NC, OR, and RI.
$53,625 - $71,500 in these states: AK, CA, CT, DE, DC, IL, MD, MA, NJ, NY, TX, VA, and WA.

As with the pay range variety that's based on the region of a country, specific offers are determined by various factors such as experience, education, skills, certifications and other business needs.

What to Expect Next