Administrative Assistant

Current ENMAX employees are encouraged to apply through their internal Workday access.

Posted: October 18, 2024

Closing Date:  November 3, 2024

Position Type: Limited Term (12 Months)

Union: CUPE

ENMAX Values – Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation

PEOPLE. That's the power behind ENMAX Corporation. As one of Alberta's leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provide for a better tomorrow.

Reporting to the Director of Corporate Services, this role provides high-level support to senior leaders, including the VP of Corporate Operational Services and Directors of Safety, Supply Chain, and Corporate Services. Key responsibilities include managing executive calendars, coordinating purchase orders, formatting documents and presentations, and organizing meetings and team events. You'll also collaborate with other administrative across Enmax teams to ensure seamless operations.

This role requires discretion in handling confidential information and the ability to make independent decisions to plan, organize, and prioritize tasks effectively, ensuring smooth departmental operations.

Major Responsibilities:

• Manage multiple calendars, resolve conflicts, schedule meetings, and prepare agendas/minutes.

• Handle correspondence, process invoices, create purchase/work orders, and maintain confidential documents.

• Book travel, arrange catering, AV support, and organize on/off-site meetings, events, and workshops.

• Prepare financial performance reports and manage corporate credit card reconciliations.

• Manage office supplies, courier services, and departmental files (electronic and paper).

• Maintain Infolink/SharePoint files and oversee compliance with corporate filing standards.

• Manage room bookings, parking, equipment orders, building notifications, and lockers.

• Administer onboarding, equipment procurement, and access setup for new employees

• Identify efficiencies, recommend improvements, and troubleshoot computer/system issues.

• Prepare monthly reports, review contracts, track renewals, and assist with budgeting.

Education Required:

• Post secondary education

Qualifications & Experience:

• 6 or more years of administrative experience

• In-depth knowledge in using systems and programs and serves as a resource to others

• Experience in supporting projects and delivering customer service

• Intermediate level of proficiency with MS Office Suite (Outlook, Teams,Word, PowerPoint, Excel and Visio), Adobe Acrobat, PowerPlan, Office 365 and InfoLink

• Experience with WorkDay and Maximo

• Excellent written and oral communication

• Strong attention to detail

Competencies:

• Strong analytical thinking

• Ability to identify and resolve issues effectively

• Ability and professionalism in dealing with sensitive information and urgent matters with minimal supervision

• Able to act as a mentor in their efforts to build relationships, internally and externally at all levels of the organization

• Demonstrate confidence and flexibility by adapting communication style to the demands of varying circumstances

• Highly motivated and energetic

• Able to function in a fast-paced environment and adapt to changing priorities

Did we mention the ENMAX Advantage?

We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility, onsite massage, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.

Salary: Administrative Assistant Level D (Current CUPE 2024 rates)

$67,687.26 - $71,912.75, $76,158.08, $80,383.58, $84,609.07

Location:  141 - 50th Avenue SE

Location:  This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesday, Wednesday, and Thursday.

Note: 

• We have changed the way we connect with our candidates. Initial interviews may be done virtually as well as parts of our on-boarding and job training may be completed remotely.

• If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.

• Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public.  Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.

• Must be legal to work in Canada and requires the successful completion of a criminal background check.  Two pieces of valid Government issued ID will be required. 

• Two professional references will be requested.

• Education requirements for this position will be verified by a third party.

In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut’ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate, through respect and collaboration.

Please visit our careers page to learn more about other opportunities at ENMAX Corporation.

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