Project Coordinator - Environmental Planning

Overview:

Are you someone with strong organizational skills and technical capabilities?  Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a well rounded communicator and problem solver?   If you enjoy entrepreneurship and innovation in a flexible work environment, this opportunity is for you! 

Your opportunity  

Dillon’s Planning & Design technical group is looking for a Project Coordinator to join our multidisciplinary team of professionals. You will have the opportunity to work on new and exciting projects, specifically large scale linear infrastructure projects. Dillon is looking for someone that has strong organizational skills for themselves and their team; someone who is not afraid to delegate work and communicates efficiently and effectively to ensure project success. 

At Dillon, we operate as one team. The successful candidate can be based at any one of our offices in the Greater Toronto/Hamilton Area: Toronto, North York, Oakville, Kitchener or Hamilton.

We offer flexible work hours and hybrid work arrangement options to help balance the competing demands of work and personal life. Specific project requirements may require two to three days of the week in the Client/Project Office in/around Toronto. 

What your day will look like

Project Coordination & Planning

• Provide coordination support to Project Managers for the overall life cycle of projects, including but not limited to: the preparation, monitoring and execution of project plans, reports, proposals and contracts, electronic project set-up and maintenance, client invoice review and tracking, internal communication and task delegation, client meetings and interactions, and budget analysis using Dillon’s financial management system
• Assist with public and agency consultation programs 
• Provide assistance with general accounting needs (invoices, accounts payable, expense claims, database management, project closure, etc.)
• Support project managers with document control programs between clients, consultants and contractors. Tracking Requests for Information (RFI’s), setting up project team meetings, recording minutes and distribution, facilitating responses to information from the technical teams, and ensuring project deliverable completion within the project schedule 
• Business travel to other Dillon offices or Client offices upon request

Learning and Development

• Commit to self-development and ongoing learning and professional development
• Contribute to Dillon’s corporate profile through active participation in professional associations and committees

What you will need to succeed

• 2-5 years project coordination related experience
• Post-secondary education in project management, construction management and/or environmental management would be an asset

• Experience with coordinating multi-disciplinary infrastructure projects
• Familiarity with environmental assessment requirements and legislation is an asset
• Proficient in the use of Microsoft Office, specifically Word, Excel. and PowerPoint
• Professional verbal and written communication skills
• Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
• Strong interpersonal skills and a positive “can do” attitude
• Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks and communicate with team regarding potential setbacks or concerns 
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset
• Experience working with and around contractors is considered an asset 

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences

In addition, we offer:

• Employee share purchase plan
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• A competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan with matching employer contributions
• Student loan repayment assistance with matching employer contributions
• Flexible work hours and remote working options
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and remote work options to help balance the competing demands of work and personal life. 
• Of note, specific project requirements may require two to three days of the week in the Client/Project Office in/around Toronto. 
• Learning and Development opportunities
• As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Focus on Innovation
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• Employee and Family Assistance Program (EFAP)
• A variety of EFAP tools and online resources to support well-being are available to all employees
• Wellness Subsidy
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes  and dance classes

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 18 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon:

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences. 

Inclusion is more than a word to us, it is the way we choose to run our business. 

Please connect with us if you require accommodation in the interview process. 

We would love to hear from you!