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Virtual Office Assistant

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Canada, California (USA), United States

Offer summary

Qualifications:

Proven experience in administrative roles, Knowledge of office management systems, Working knowledge of office equipment, Proficiency in MS Office Suite, Excellent time management and prioritization skills.

Key responsabilities:

Answer and direct phone calls
Organize and schedule appointments
Prepare reports and maintain filing system
Handle correspondence and book travel arrangements
Act as point of contact for clients

Credible Human Resources, Staffing & Recruiting Startup http://credible-app.com/

2 - 10 Employees

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Job description

Are you an organized, detail-oriented individual with a passion for helping clients and ensuring smooth office operations? If so, we invite you to apply for the Administrative Assistant position at Lopez Sanchez Law. We are a dedicated legal team committed to providing outstanding service to our clients, and we want you to be part of our journey.

Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients

Requirements

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

Why Work With Us?

Competitive salary and benefits package
Friendly and collaborative team environment
Opportunities for professional development and growth
Flexible working hours
Work-life balance focus

If you are looking to join a reputable law firm that values its employees and offers a supportive and dynamic work environment, we would love to hear from you. Apply today and take the first step towards a rewarding career at Lopez Sanchez Law.