Regional Office Manager

Overview:

It All Starts with Our People

As the leader in automotive preventive maintenance, Valvoline has a proven track record of growth. We continue to invest in our people, processes, and technology to strengthen our ability to efficiently deliver Quick, Easy, Trusted service across all our stores – every day. We're not just in the car business; we're in the people business. And we're looking for humble, hungry, and smart people to help us shape the future of mobility. If you're hungry to drive change and seek a dynamic, collaborative environment that fuels both personal and professional growth, you've found your place with us.

Our highest priority is creating a welcoming workplace with team members from a wide variety of diverse backgrounds and experiences.

The Opportunity

Valvoline has a rewarding opportunity as a Regional Office Manager. In this role, you will provide the primary administrative support for your respective market. This includes but is not limited to, overall office management, providing support, direction, and information to Area Managers and Service Center Managers, maintaining Environmental Health and Safety (EHS) and corporate accounting reports, and adhering to and overseeing corporate/market-specific policies.

How You'll Make a Difference

• Monitor corporate accounting reports pertinent to multi-unit facility operations' expenses via SAP and desktop software for proper posting of expenses, including:

  • Produce monthly profit and loss reports for distribution to the company

  • Perform accounting reviews in SAP to ensure all accounting categories are correct and expenses are within budget (includes responsibility given by corporate office to ensure proper accounting codes are used)

  • Ensure purchase card expenses are properly allocated in Concur and oversee the purchase card retention files

• Perform the function of Office Manager, including but not limited to:

  • Perform general office management including but not limited to maintaining equipment and facility, ordering office supplies, and troubleshooting basic technology issues

  • Direct and coordinate administrative services

  • Approve invoices with FAA approval

  • Approve check requests and write checks as an authorized signer

  • Monitor compliance with corporate policy and procedures for understanding and implementation, including developing processes for multi-unit facilities, order marketing and merchandising materials for multiple service centers, including signage and advertising needs

  • Coordinate and arrange travel for the Regional Matrix Team

• Function as a member of the Core team and work in conjunction with the Regional Matrix Team to provide support, direction, and information to area supervisors and service center managers, including but not limited to:

  • Develop, analyze, and distribute data necessary to successfully plan and reach company profit numbers

  • Provide input and tools to assist in managing employee well-being and customer satisfaction

  • Communicate and support corporate initiatives

• Direct and coordinate office to ensure the facility follows all guidelines set forth by region and corporate policies:

  • Includes training and communication functions in all computer software from corporate databases, SAP, mainframe, internet, and personal computer applications including Excel and Word 

  • Communicate any changes in administrative functions that need to be performed to support the multi-unit retail operation

• Manage EHS reports for multi-units, including but not limited to:

  • Ensure that all occupational injuries are reported with full and correct detail of incidents and investigations are completed promptly

  • Maintain records for OSHA requirements

  • Communicate with workers' compensation representatives as needed

  • Communicate safety hazards and information to maintain safety awareness in the centers

• Other duties and responsibilities as determined by Valvoline from time to time in its sole discretion.

What You'll Need to Succeed

• High School diploma (degree preferred)
• Minimum of two years of office experience
• Great organizational and multi-tasking skills
• Clear and effective communication skills
• Comfortable working with all company levels
• Proficient with Microsoft Office
• Must be authorized to work in the U.S. 

We Take Care of the WHOLE You

• Health insurance plans (medical, dental, vision)
• HSA and flexible spending accounts
• 401(k)  
• Incentive opportunity*
• Life insurance
• Short and long-term disability insurance
• Paid vacation and holidays*
• Employee Assistance Program
• Valvoline Instant Oil Change discounts
• Tuition reimbursement*
• Adoption assistance* 

*Terms and conditions apply, and benefits may differ depending on position.

Your Path to Valvoline

Valvoline provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us in revolutionizing the automotive aftermarket industry while enjoying competitive benefits, a supportive work culture, and opportunities for advancement. Apply now and become an integral part of our journey at Valvoline.

The Company endeavors to make its recruitment process accessible to any and all users.  Reasonable accommodations will be provided upon request to applicants with disabilities to facilitate equal opportunity throughout the recruitment and selection process.  Please contact Human Resources at 1.833.VVV.Report or email ECC@valvoline.com to make a request for reasonable accommodation during any aspect of the recruitment and selection process.  The contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.