Position Description
Mathematica is seeking a Contracts Associate to join our Business Operations group! The Contracts Associate will work under the supervision of the Contracts department leadership team in the administration of contracts. Performs a variety of tasks to support Contracts operation and services delivery, primarily with respect to federal, state and local government contracts (e.g., HHS, DoED, USDA, DOL). The portfolio also includes foundation and commercial contracts.
- Perform contract and subcontract administration support tasks by engaging with internal and external stakeholders, including contract closeout activities, coordinating contract review and execution, research, and drafting correspondence such as 75%/85% limitation of funding letters, key personnel change request letters, labor category change requests and other required notices.
- Assist in the drafting and review of agreements critical to supporting the Contracts function, such as modifications, subcontracts, non-disclosure agreements, teaming agreements and other contract documents.
- Provide guidance and feedback to project teams relating to monitoring contract and subcontract costs, compliance with terms, and communicating contracts policies and processes with staff throughout Mathematica to enhance cross-functional understanding of Contract processes and teamwork.
- Maintain and update the contract management system to ensure accuracy and to incorporate changes.
- Assist with the preparation and submission of administrative and other reports to and from federal agencies and as required by clients and auditors.
- Support Contracts administration, including internal cross-functional meetings (e.g., project teams, finance, procurement, legal, and accounting), partnering with Legal Operations, onboarding coordination, and maintaining internal content sharing (SharePoint, intranet and other).
- Support the development of Contracts processes and procedures and analyze opportunities for improvements and efficiency gains.
- Participate in and manage special Contracts projects and organizational initiatives.
- Actively support the advancement of organizational diversity, equity, and inclusion efforts, and apply diversity, equity and inclusion lens across job responsibilities.
- Additional duties may be assigned as needed.
Position Requirements
- Excellent written and verbal communication skills
- Willingness to take on challenges, eager to learn new subject matter, capacity to learn new systems quickly, and ability to think creatively about how to continuously improve.
- Accuracy with work, strong organizational skills, and attention to detail.
- Ability to deal tactfully and diplomatically with others.
- Flexibility to handle multiple priorities, sometimes simultaneously, under deadline pressure.
- Ability to work independently for prolonged periods of time.
- Willingness to travel to other locations as necessary.
- Proficiency with Microsoft Word, Excel, Outlook, PowerPoint
- Familiarity with contracting/subcontracting (preferred)
Education Minimum Requirement
- A BA/BS degree in business administration, liberal arts, or related field.
- A combination of equivalent education and work experience may be substituted for the above requirements.
Years Of Relevant Experience
This position offers an anticipated annual base salary range of
$50,000 - $63,000.
Available locations: Princeton, NJ; Washington, DC; Chicago, IL; Oakland, CA; Remote
Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. Read more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance.
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We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
At Mathematica, we understand the importance of building relationships with colleagues. If you’re not located near one of our offices but would like opportunities to meet up with co-workers, we offer coworking spaces where available. Ask your Talent Acquisition partner for more information about this opportunity and whether it’s an option in your area.
Any offer of employment will be contingent upon passing a background check. Various federal agencies with whom we contract require that staff successfully undergo security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance. Additionally, if you participate in/complete the application process and are denied, Mathematica may choose to terminate your employment.
Although Mathematica does not require vaccination from COVID-19 as a condition of employment, various projects or agencies may require documentation of vaccination (or an approved exception/accommodation).
We take pride in our employees and in their commitment to excellence. We encourage staff to collaborate in developing creative solutions to difficult problems and to share the responsibility and enjoyment of carrying out complex projects. This collegial spirit has helped us earn our reputation for innovative and high quality work.
One of Mathematica’s core values is a deep commitment to diversity, equity, and inclusion. Our work is more robust because it is informed by a variety of diverse perspectives, and our mission to improve societal well-being is strengthened by a greater understanding of issues and challenges facing the populations we serve. Mathematica’s ongoing commitment to diversity and inclusion is woven into our everyday actions, policies, and practices—including decisions regarding recruitment, training, compensation, and promotion. We are dedicated to maintaining a work environment in which everyone is treated with respect and dignity.
