Scheduled Hours
40
Position Summary
The Washington University Research Administration Internship is designed to provide ambitious participants with meaningful exposure to the research administration operations of an internationally-ranked research university. The internship provides a first-hand introduction to research administration through observation, participation, and project work.
This position is full-time and works 37.5 hours per week. After successful completion of the internship training experience, the Research Education and Information (REI) Department will assist participants in finding a permanent position at the university. The duration of the role is intended to be a 12-month position as part of the internship experience, without a guarantee of continued employment.
The intern will work closely with the Research Education and Information team to complete intensive training bootcamps for Pre- and Post-award processes, as well as STAR Program asynchronous training modules. Following completion of base knowledge requirements, interns will spend the remainder of the year working alongside partner offices in Central, and on the Danforth and Medical campuses.
Partners will include departments and units such as OSRS, Engineering, Surgery, and more. Projects with partner offices may include such experiences as working with a PI on submission of a basic R01; Searching for funding opportunities; Proofreading proposals; Developing resources for websites and training sessions; and Data entry. At the completion of the year, the individual would be sufficiently trained and ready to occupy a fulltime position in research administration at the university.
Job Description
Primary Duties & Responsibilities:
The duration of the role is intended to be a 12-month position as part of the internship experience, without a guarantee of continued employment.
- Through exposure to work in REI and various units, develop and maintain a knowledge base of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements. Develop and maintain a knowledge base related to university and agency systems.
- Assist in the identification of research funding sources and agencies. Assist in the interpretation of external agency guidelines.
- Assist research administrators in proposal preparation, assembly and submission. Assist in the development and review of proposal budgets.
- Assist in entering, reviewing and maintaining data in the Research Management System (RMS).
- Assist in pre-award submission proposal review for adherence to Federal regulations and agency requirements.
- Assist in the analysis and response of awards received from external funding agencies for required actions, terms, accuracy of dollars, active assurances and account/fund set-up in the Workday system.
- Assist in the post-award review and preparation of agency documents for submission to funding agencies.
- Perform other duties as assigned.
WORKING CONDITIONS:
Job Location/Working Conditions.
Physical Effort
- Typically sitting at desk or table.
- Repetitive wrist, hand or finger movement.
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
No specific work experience is required for this position.
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
The duration of the role is intended to be a 12-month position as part of the internship experience, without a guarantee of continued employment.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
Office Environment (1 Year)
Skills:
Adaptability, Computer Literacy, Confidentiality, Detail-Oriented, Interact with All Levels of Management, Oral Communications, Personal Initiative, Problem Solving, Skill Development, Written Communication
Grade
G08-H
Salary Range
$21.17 - $32.85 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
