Associate Director of Alumni and Family Engagement

Job Title

Job Description Summary

Job Description

The Opportunity

The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford’s Institutional Advancement (IA) team – a team whose work helps to strengthen the unique learning experience at the core of the College’s mission. With a people-first, data-driven approach to philanthropy, the IA team builds and stewards relationships with the College’s deep constituency base. With a focus on the future, the IA team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford’s strategic plan. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College’s mission and are committed to Haverford’s long-term success and sustainability in an ever-changing landscape.

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $650 for individuals and$1300 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

Job Summary  

The Associate Director designs and implements comprehensive engagement opportunities for the Haverford alumni and family community that are seamlessly aligned with the College’s fundraising and engagement efforts. This individual is part of the four-person Alumni and Family Engagement team (AFE) which sits within the 11-person Alumni and Constituent Engagement (ACE) department, alongside colleagues in Special Events and Volunteer Management.

The primary responsibilities of the Associate Director of Alumni and Family Engagement (AFE) include strategic oversight of select affinity programs including sustaining some, leading some from inception, and expanding others; creating and managing alumni and families programs and events to build relationships, and strengthening philanthropic support for Haverford. This hybrid position engages our constituents through on-campus, regional, national, and virtual initiatives.

Primary Responsibilities

• Together with the Director of Alumni and Family Engagement and the broader ACE team, design and execute programming and events to strengthen alumni and family engagement – in-person and virtually – including developing new programs which authentically engage new audiences
• Partner with and guide current alumni affinity volunteer leadership to expand connections among Haverford’s alumni, student, and family communities. Such affinity groups may include but are not limited to the Multicultural Alumni Action Group, Rainbow Quorum, and the Sustainable Fords (alumni group focusing on sustainable initiatives, climate change, and stewarding the natural world). This work may also include the creation of new affinity groups in partnership with colleagues and alumni across the College
• Creatively plan a robust and compelling annual Family and Friends Weekend experience for guests, together with Special Events colleagues, by leveraging partnerships with campus colleagues and considering alignment with campaign priorities
• Manage the creative design, planning and execution of select virtual or in person continuing education events for external constituencies, showcasing talent throughout the community, such as the Presidential Founder’s Porch series
• Act as the ACE liaison to the Office of Institutional Diversity, Equity and Access
• Guide programs to (re)engage community members and broaden representation and participation in existing programs
• Collaborate with, and promote support for, Annual Giving and other Haverford giving priorities, as well as the upcoming comprehensive fundraising campaign
• In collaboration with ACE colleagues, maintain all electronic systems as it relates to this work, including but not limited to, the website, departmental calendars, CVent (registrations), MailChimp (email), Raiser's Edge (database), Haverford Connect (networking platform), social media, and more
• Act as staff representative at events as necessary, including during evening and weekend programs
• Participate in professional development opportunities as guided by the Director of AFE
• Other duties as assigned. All specific projects/affinity group responsibilities are subject to change and may shift at any time due to evolving institutional priorities, staffing transitions or other reasons

Line of Report: The Associate Director of Alumni and Family Engagement reports to the Director of Alumni and Family Engagement and has no direct reports.

Minimum Qualifications

• Bachelor’s degree or equivalent relevant experience
• Three years of experience in a professional office environment

Professional Competencies

• Experience in alumni relations, volunteer management, and/or program development
• Effective communication skills, including proofreading and editing
• Ability to work independently and as a member of a team, to prioritize work efficiently, and to meet deadlines while maintaining a positive attitude
• Strategic thinker that can easily see opportunities for growth, advancement, and scaling of projects
• Organized and detail oriented with the ability to carry out multiple activities and projects concurrently
• Ability to work with confidential materials and situations with sensitivity, diplomacy, and discretion
• Knowledge of and proficiency in Microsoft Office (Word, Excel and mail merge, PowerPoint) and Google Suite (documents, forms, sheets)
• Technological proficiency in MailChimp (or similar email system), BaseCamp/Asana (or other project/event management system), and CRM systems
• Ability to work evenings/weekends as needed to perform the duties of the role
• Ability to travel locally, regionally, and/or nationally as needed (<10%)

Preferred Qualifications

• Familiarity with Raiser’s Edge (CRM)
• Knowledge of fundraising and annual giving
• Familiarity with a liberal arts setting

Special Requirements

• Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check
• Occasional overnight travel is possible

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume. The application deadline is November 5, 2024. Application review will begin after the deadline has passed. Please email recruiting@haverford.edu with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity/Affirmative Action employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.