Research Administrator (Remote) - Neurosurgery

Scheduled Hours

40

Position Summary

This is a position within the Department of Neurosurgery research administration team. The team is fully remote, but local staff may come into the office (Mid Campus Center) for training and occasionally for meetings. The department’s research administration team currently consists of 5 individuals: 2 Research Administrators, 1 Senior Grants Specialist, 1 Grant Assistant, and 1 Senior Analyst Finance/Planning. Neurosurgery research administration staff are assigned a portfolio of faculty. The Department of Neurosurgery has approximately $20M in grant funding annually.

Job Description

• May plan and develop research division budgets.

• Oversees payroll function, including visas, identifies and assigns payroll to appropriate sources, enters directly into HR Systems, and prepares annual payroll.

• Supervises the purchasing function, ensuring maximum utilization of funds. Approves purchasing documents and guides purchasing staff on appropriate expenditures according to specific grant policies.

• Prepares and analyzes monthly financial reports on all research accounts and distributes/discusses with Principal Investigators.

• Works with PIs to provide fund management and make any necessary budgetary changes.

• Prepares, analyzes, monitors, and manages grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.

• Works with PI to develop, compile, and submit the grant according to established agency/university guidelines. Enters budget online, obtains signatures, etc.

• May coordinate the submission and post-award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare a budget, obtain pricing quotes from other Departments; confirm CPT code for billing MD time; determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from the sponsor and ensure they are deposited in the correct fund.

• Works with OSRS to ensure timely implementation of contracts and subcontracts.

• Transfers PI grant files into Wash U and to new institutions or departments.

• Closes grant accounts; submits final progress report and invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports.

• Assists PIs with internal and external requests for grant-related information.

• Creates, addresses, and processes correspondence with granting agencies.

• Organizes and maintains grant files.

• Conducts fund searches for PIs. Assists PI with obtaining potential grant applications/ instructions with help from OSRS.

• Responsible for the oversight and day-to-day management of research administration.

• Serves as liaison between faculty/staff in communicating policies and procedures.

• Implements and maintains procedures to ensure efficient workflow; responsible for the proper training of staff.

• Completes special projects as directed by the senior management.

• May maintain personnel records; directly oversee scheduling of employees, evaluation process and personnel problems.

• Works with PI to develop job descriptions for new positions or promotions.

• Reviews and screens job applications and applicants; conducts interviews, hire and/or make recommendations for hiring new personnel.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically standing or walking.

• Repetitive wrist, hand or finger movement (PC Typing).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (4 Years), Grants Administration (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Knowledge of RAPS, FOCUS, PDS, SUBS, agency guidelines, etc.

Preferred Qualifications

Education:

Master's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adobe Acrobat, Artificial Intelligence System (AIS), Computer Literacy, Human Resources (HR) Software Systems, Interpersonal Communication, Microsoft Office, Oral Communications, Self-Organization (Business), Spreadsheets, Supervisory Management, Word Proccessing, Written Communication

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.