Remote Program Officer - Grants Systems and Operations

Title: Program Officer (Grants Systems and Operations) - Remote

Reports to: Assistant Director of Strategic Partnerships & Outreach

Salary: \(85k-\)95k annually

Job Status: Full-time (40 hours/week); Exempt (Temporary - Ends 6/30/25, pending funding renewal)

Location & Hours:

• Hours: Monday-Friday, 9 am to 5 pm, with occasional weekend work required.
• Remote with Flexibility: While this position is primarily remote, attendance for certain events in person may be required. Must reside in California.
  
  

Compensation And Benefits

• 100% employer-paid medical coverage (Kaiser HMO or Blue Shield PPO).
• 100% employer-paid dental, vision, life, and long-term disability insurance, along with an Employee Assistance Program (EAP).
• Generous Paid Time Off: 30+ days of PTO, including 10 vacation days (starting), 12 sick days, personal days, and major holidays.
• Health and Dependent Care FSA, Commuter Check, and 403(b) retirement plan options.
• Access to continuous education and skill-building workshops, with all training hours compensated.
  
  

Company Culture And Values

We are an organization dedicated to enhancing mental health services across California, with a focus on fostering an inclusive environment that values lived experiences. We encourage individuals with mental health challenges to join our team and contribute to our mission of support and healing.

Career Growth Opportunities

This role provides a platform for career advancement within our organization, with ample opportunities for professional development and networking. You will be part of a dedicated team that prioritizes continuous learning and collaboration.

Position Overview

In the role of Program Officer (Grants Systems and Operations), you will be crucial in facilitating the efficient functioning of our grant systems. Your responsibilities will include managing the technology and processes integral to our grant-making initiatives, ensuring they align with our organizational mission. Additionally, you will provide support for peer-run warm line programs throughout California, with a focus on timely grant disbursement by the fiscal year's end.

Key Responsibilities

• Administer and manage grant management software systems (Salesforce, AkoyaGo, Microsoft 365, Adobe, Power BI).
• Ensure data integrity and streamline processes to enhance grant operations.
• Continuously assess and refine grant processes for improved efficiency.
• Oversee logistical aspects of grants, ensuring compliance with all regulations and preparing detailed reports for stakeholders.
• Provide training and technical assistance to staff and grantees on using grant management systems.
• Collaborate with program and finance teams to align grant processes with overall organizational goals.
• Maintain accurate and well-managed grant-related data and prepare regular performance reports.
• Coordinate the development and timely submission of grant applications, ensuring all deadlines are met.
  
  

Required Skills

• Bachelor's degree in social sciences, public health, or a related field (or equivalent experience).
• Strong experience with grant management software and IT systems (Salesforce, AkoyaGo).
• Proficient in Microsoft Office Suite (Word, Excel, SharePoint, PowerPoint) and Google Drive.
• Excellent communication and organizational skills.
• Ability to multitask and work both independently and collaboratively.
• Commitment to the mission, values, and vision of the organization.
  
  

Successful Attitudes & Work Approaches

• Highly organized and detail-oriented.
• Ability to meet deadlines while managing multiple priorities.
• Collaborative and open to feedback, with a dedication to ongoing learning.
• Affirming and accepting of diverse backgrounds and experiences.
  
  

Work Environment & Physical Demands

This is a remote position, with occasional outdoor travel required. The role may involve extended periods of sitting or standing and the need to perform light physical tasks. Additionally, travel for outreach and stakeholder meetings may be necessary.

Equal Opportunity Employment

We are committed to fostering diversity, equity, and inclusion within our workforce. We strongly encourage individuals from historically marginalized communities, including those with lived mental health experiences, to apply. All applicants will receive consideration without discrimination based on race, gender, disability, or any other protected status.

Employment Type: Full-Time