Pets deserve the best care. At Vetsource, we build the foundation for success, enabling those in the pet healthcare profession and industry to thrive. Our data-powered platform simplifies processes and streamlines systems, helping those we serve create tighter bonds with their customers. From prescription management and pet owner engagement to veterinary business performance data and insights, Vetsource provides comprehensive solutions that give our customers more time and flexibility, and help them foster strong relationships and positive experiences. In a rapidly evolving world, we’re constantly seeking new ways to help our customers chart a course for a better, brighter future for pets and those who care for them.
If you love pets, want to have an impact and join a fantastic organization, Vetsource could be the place for you.
At Vetsource, we know that we do our best work when we have an inclusive and diverse team, where we can draw on our different life experiences to help us deliver innovative solutions for our customers. We are an equal opportunity employer that values diversity, equity, and an inclusive workplace. Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized people tend to only when they check every box. So if you think you might be a good fit for the role, but don't necessarily meet every single requirement on the job posting, we still encourage you to apply.
WHO WE ARE LOOKING FOR
Payroll Specialist
The Payroll Administrator is responsible for supporting the Payroll Manager in the full cycle payroll process, including local, state, and federal taxes, levies and garnishments, and maintenance of the payroll system as it pertains to payroll processing. This role also facilitates the reconciliation processes for the payroll function and ensures compliance with payroll and hour laws.
This is a full-time, remote position.
WHAT YOU’LL DO
Process multi-state bi-weekly and ad-hoc payroll for employees accurately and timely. This includes reviewing and/or calculating wages, overtime, deductions, and bonuses.
Generate finalized and correct payroll reporting after bi-weekly payroll processing and provide additional payroll reporting by request.
Ensure an employee-centric approach in responding to requests and questions from employees and management regarding payroll issues and discrepancies.
Ensure compliance with federal, state, and local payroll regulations and tax laws.
Coordinate the reconciliation of payroll accounts and resolve discrepancies, working closely with the accounting department to ensure all invoices are provided in a timely fashion.
Collaborate with the benefits and leaves team to ensure accurate and timely processing of employee benefits and deductions.
Assist with year-end payroll processes, including W-2 preparation and distribution.
Stay updated on changes in payroll regulations and tax laws and ensure compliance.
Manage the interface for Flexible Spending Accounts and 401(k) accounts, performing periodic audits to ensure accuracy of the data sent.
Research and recommend process improvements and payroll systems/updates.
Assist in internal and external audits, including but not limited to the annual 401(k) audit.
WHAT YOU BRING
3+ years payroll experience or equivalent combination of education and experience.
Associates Degree or equivalent education and/or on the job experience.
Strong understanding of payroll principles, practices, and regulations.
Proficiency in payroll software (e.g., Workday, ADP, Paychex) and MS Office, especially Excel.
Employee-centric with excellent customer service, both internally and externally.
Able to identify process efficiencies with attention to detail.
Able to operate effectively in a team environment with both technical and non-technical team members.
Strong organizational and time management skills.
Self-motivated with a strong desire to learn new products and technologies.
Ability to maintain confidentiality of payroll information and sensitive employee data.
Must be able to effectively prioritize phone calls, in person, and email inquiries while also completing regular tasks.
Ability to manage time in regards to agreed upon schedule, abiding by Company Policies for breaks and lunches, ensuring to schedule time away for personal time as needed.
Preferred Experience and Qualifications:
Familiarity with multiple payroll systems, with Workday experience specifically preferred.
Certification in Payroll (e.g., APA, CPP)
#LI-Remote #LI-IL1
WHAT CAN YOU EXPECT FROM VETSOURCE
In addition to an inclusive and welcoming culture, Vetsource also offers:
- Competitive pay and benefits including medical, vision*, dental, and life insurance
- Employee Assistance Program
- Pet insurance* and Virtual vet care
- PTO, Holidays, Floating Holidays, and Volunteer Day
- Retirement Savings Plan (401k/ RRSP) with employer matching program
- Paid parental leave
- Flexible scheduling and remote work where possible
- The opportunity to join one of our Employee Resource Groups, and fun company events!
* For Canadian based employees these specific benefits are not included
OUR VALUES
In addition to the benefits listed above, all employees are expected to support and model Vetsource’s Core Values: Do the right thing every time; Treat others the way they want to be treated; Embrace change; Be innovative; Get it done; Enjoy the work! A culture where everyone can thrive!
Pay range (US based applicants): $26.70 - $33.00 (per hour)
Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to job-related skills, experience, certifications, relevant education and training, while also considering internal equity.
The statements in this document are intended to describe the general nature and level of work being performed for this role, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required. Our pre-employment process in the US includes a background check as a part of the hiring process, and will include a drug screen for pharmacy related roles. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please email careers@vetsource.com, or if you have general questions relating to this process. No agencies please. We are an equal opportunity employer.
Vetsource is an E-verify employer.
www.vetsource.com
