Operations Associate (US based Media Startup)

Work Arrangement: Fully remote—work from anywhere

Job Type: Full-time

Salary Range: Up to $1,700 per month, based on experience

Work Schedule: 40 hours per week, Monday to Friday, 9 AM to 5 PM Pacific Time

Locations: Remote

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

Join a cutting-edge podcast media company that connects with top industry leaders and offers valuable insights into the world of venture capital, innovation, and business growth. Be part of a team dedicated to sharing knowledge and advancing professional excellence.

Role Overview:

As an Operations Associate, you’ll play a crucial role in supporting administrative, operational, and sales functions. This position is ideal for someone organized, detail-oriented, and capable of managing various tasks across departments with professionalism and efficiency.

Your Impact:

Your contributions will directly enhance the efficiency of our operations, support the successful execution of events and webinars, and ensure smooth sales and CRM processes. Your role will be pivotal in maintaining high standards of organization and communication across the team.

Key Responsibilities:

1. General Administrative Support

• Organize and manage calendars, schedule meetings, and ensure timely communication across the team and with external stakeholders.

2. Operational and Project Management Support

• Maintain and manage data, processes, and systems for operational efficiency, providing cross-functional support as needed.
• Assist in the research, planning, and execution of webinar series and online conferences, ensuring attention to detail and personalized touches throughout.
• Handle pre-programming tasks, manage RSVPs, and create contingency plans for participants.
• Conduct background research for podcasts and prepare materials for smooth execution.

3. Sales and CRM Support

• Provide backend support for sales operations, including CRM management and updates.
• Facilitate polite and effective communication with leads and connections to foster positive engagement and potential business opportunities.

Requirements

Must-Have:

• Proven experience as an Operations Associate in the podcasting industry, with strong organizational skills and meticulous attention to detail.
• Proficient in Slack, Zoom, and email; experienced with WordPress, Squarespace, Zapier, Streamyard, and LinkedIn.
• Familiar with CRM tools (Zoho) and experienced in managing webinars and virtual courses via Zoom for sales and event support.
• Quick learner with the ability to work independently and manage multiple tasks efficiently.
• Agile, adaptable, and tech-savvy, with strong problem-solving skills across departments.
• Collaborative team player with excellent communication, interpersonal skills, and a proactive attitude.

Nice-to-Have:

• Experience in other podcast-related software or platforms.

Benefits

Compensation Package:

Competitive Salary: Up to $1,700 per month, based on experience and skills

Remote Work: Fully remote—work from anywhere

Generous PTO: Ample paid time off to rest and recharge

Health Coverage: HMO coverage after 3 months for full-time employees

Direct Mentorship: Grow through guidance from international industry experts

Learning & Development: Ongoing access to resources for professional growth

Global Networking: Work and connect with professionals around the world

Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

• Application
• Screening
• Top-grading Interview
• Skills Assessment
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.