Legal Support Assistant

Description

About Davis Graham & Stubbs LLP

For over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Summary

Under direct supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative support to assigned attorneys, paralegals, or other timekeepers while working collaboratively and cooperatively with others in a team-oriented environment.

Essential Functions

• Provides beginner level legal administrative assistance as directed and required for the support of the firm and/or attorneys
• Performs beginner level clerical and administrative tasks including time entry; new business intake; drafting/preparing/revising legal documents, letters, memos; invoices; billing reports; audit letters; expense reports and other documents or correspondence for attorneys and timekeepers
• Greets and welcomes visitors; answers and directs phone calls
• Processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services department
• Proofreads to ensure accuracy of formatting, grammar, punctuation, and syntax in all documents, communications, and reports
• Coordinates scheduling of and assists in preparing for appointments, meetings, and conferences; provides support to attorneys, clients, and visitors in the office
• Coordinates travel arrangements for timekeepers and clients with the firm’s travel company; prepares itineraries and travel expense reports
• Creates and maintains files and indexes, both paper and electronic, as directed, and in keeping with firm’s guidelines
• Collaborates with other departments to complete some office functions
• Performs other duties as assigned

Required Skills/Abilities

• Ability to learn, interpret, and apply policies and procedures
• Detail oriented and professional demeanor
• Ability to effectively communicate verbally and in writing
• Ability to work cooperatively with attorneys, staff, clients, and coworkers
• Beginner level proficiency with, or ability to learn, software programs(s) used by the firm for conflicts and new business intake, recordkeeping, timekeeping and billing, document management and workflow and willingness to attend trainings and develop proficiency when new technologies are rolled out
• Basic understanding or ability to learn legal, clerical and court systems
• Ability to organize and prioritize tasks including delegation of tasks when appropriate
• Knowledge of, or ability to quickly acquire familiarity with, the roles and functions of the assigned department, and any specifically applicable laws or guidelines

Supervisory Role

None

Work Environment

This position requires the employee to work in a professional office environment with some ability to work from home. Because the employee will handle sensitive firm and client information, the employee must work from a home office and not a public location during any remote periods. The employee will routinely use standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods sitting at a desk and working on a computer.

Position Type and Expected Hours of Work

This is a full-time, benefits eligible position. Hours are Monday through Friday, 8:00 am to 5:00 pm, with some flexibility in start and end times and a minimum of 3 days in the office. Occasional overtime is required.

Required Education and Experience

High school degree or equivalent

Preferred Education and Experience

Bachelor’s Degree, Notary Public, 1 to 2 years law firm experience, 1 to 2 years of clerical experience

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Application Deadline

This position is expected to stay open until October 18, 2024. Please submit your application as soon as possible and no later than October 18, 2024, at midnight to ensure consideration.

Salary range is based on or commensurate with experience.

Davis Graham offers competitive benefits. For a full list of benefits provided, please select this link: Benefits.

Davis Graham provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.

Davis Graham participates in the E-Verify program to confirm authorization to work in the United States.

Qualifications