Scheduled Hours
37.5
Position Summary
The Research Administrator (RA) will support research proposals in the centralized Pre-Award unit in the Engineering Dean’s Office. The Pre-Award unit focuses on providing excellent pre-award research support and high-quality service to research-intensive engineering departments and centers. This position must perform timely, high-quality and coordinated research administrative services to principal investigators (PIs), with the ability to manage high-volume, high-profile, multi-PI projects from an array of external sponsors with detailed and complex budgets. The RA supports faculty, center directors and staff throughout the pre-award stage of sponsored projects, including guidance with proposal preparation and submission, just-in-time requests, and compliance. Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed. Responsible for internal controls and compliance with Federal, University, School and Departmental policies and procedures. Liaison between the Chair, Faculty, and Department Administrators. Stays current on federal and university developments regarding research administration and complex regulations.
Job Description
Primary Duties & Responsibilities:
School-Level Research Administration
- Reviews grant guidelines/PI applications.
- Prepares and approves grant budgeting documents (including large complex proposals, subcontracts, cost sharing, etc.).
- Manages large research submission portfolio of grants and contracts spread across multiple governmental agencies, including NIH, NSF, ARPA-H, DOD, and private agencies.
- Performs pre-award job duties in response to specific proposal guidelines and terms and conditions.
- Supervises grant specialists on proposal preparation.
- Works with faculty in proposal preparation and submission providing next-level service and expertise on behalf of the school; ensuring compliance and accurate completion of applications/proposals.
- Liaison between principal investigators (PIs) and Office of Sponsored Research Services on pressing concerns in time to meet submission deadlines.
- Serves as a resource for faculty members/staff providing guidance and advanced support during the onset and set-up of an awarded sponsored project, including initial reporting requirements and any special conditions to facilitate the ongoing management and monitoring of the funded grant.
- Ensures compliance in meeting agency requirements and follows university guidelines/procedures.
- Identifies areas that need improvement and suggests solutions to senior leadership.
- Troubleshoots errors of moderate complexity in matters regarding proposal development.
- Creates, addresses, and processes correspondence with granting agencies (e.g., change in effort, eligibility inquiries).
Research Development
- Supports Senior Research Administrator and Director in university-wide center grant proposals with the Research Development Office (RDO) in which Engineering faculty participate.
- Remains current on the federal funding landscape of 26 grant-making agencies utilizing web-based resources and portals (e.g., InfoEd SPIN), as well as knowledgeable on private and industry sponsors.
- Coordinates shared resources across McKelvey such as instrumentation available, and other research development activities on behalf of McKelvey while working with departments across the university (e.g., biographical sketches, current & pending and other support, boilerplate language and statistics, WUSTL grant library contributions).
- Provides content and suggestions for the Engineering Toolkit web site.
- Supports new faculty in navigating the research enterprise.
Reporting and Analysis
- Responsible for proposal and award database analysis (e.g., to determine current and pending proposals per PI, funding trends, proposal activity among assistant professors, etc.), grants budgeting, and coordinating complex proposal components as needed (e.g., training grant tables).
- Completes special projects as directed by senior leadership.
Communication, Leadership & Training
- Provides expert advice, based on knowledge of institutional and sponsors’ grant application procedures and guidelines, to faculty, DAs, and grant coordinators on grant budget and proposal preparation, assuring accuracy and compliance with university and sponsoring agency guidelines.
- Proactively makes suggestions, gives feedback, and offers solutions.
- Provides feedback on drafts from the Senior RA, Director, or for faculty as needed.
Other Functions
- Recommends and participates in the development and implementation of decisions, policies and procedures with the Dean’s Office.
- Represents McKelvey interests in research, financial and personnel matters and issues within and outside the university. Serves on university wide committees regarding research administration and attend/participate on cross-campus forums.
- Organizes, presents and chairs meetings/committees at a departmental/school and university level. Attend/present at conferences on a regional or national level. Attends regional and/or national conferences to ensure continuing education in a complex field.
- Supervises and trains others in the submission of grant and contract proposals. Responsible for communicating and administering research-related policies and procedures to faculty and staff.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (4 Years), Grants Administration ()
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
- Experience with grant proposals from federal agency sponsors such as the U.S. Department of Energy (DoE), U.S. Department of Agriculture (USDA), and the Environmental Protection Agency (EPA).
- Well-versed in systems from federal agencies, including Grants.gov Workspace, Research.gov, etc.
- Competency in Washington University’s Research Management System (RMS), S2S and SUBS.
- Familiarity with Foreign National requirements and documentation.
Preferred Qualifications
Education:
Master's degree
Certifications:
Certified Research Administrator (CRA) - Research Administrators Certification Council (RACC)
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, EPA Regulations, Government Grants, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Proactive Thinking, Self-Direction, Self Motivation, Supervisory Management, Workday, Written Communication
Grade
G13
Salary Range
$65,900.00 - $112,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
