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Administrative Support Specialist

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

United States

Offer summary

Qualifications:

Minimum of 2 years administrative experience, Proficiency in Google Workspace and Microsoft Office, Experience with CRM systems, Ability to work remotely, Strong organizational skills.

Key responsabilities:

Manage CEO's schedule and communications
Organize inbox and prioritize emails
Lead project coordination and ensure deadlines are met
Create reports and presentations for executive use
Arrange travel and assist with special projects

AustinPeopleWorks Human Resources, Staffing & Recruiting Startup https://austinpeopleworks.com/

11 - 50 Employees

See more AustinPeopleWorks offers

Job description

Are you an organized, tech-savvy multitasker with a passion for keeping things running smoothly? Do you thrive in a fast-paced, dynamic work environment and love making things happen behind the scenes? If so, we want to talk to you!

We are seeking an Administrative Support Specialist to support the CEO of our client, a leading publishing authority in the parking industry. If you’re an organized, detail-oriented multitasker ready to be the right-hand person for a busy executive, this remote position could be your perfect next move!

About the Company:

Our client is the go-to authority for professionals in the parking industry, delivering cutting-edge information and insights that keep the industry moving forward. With their flagship publication and must-attend annual events, they offer a 360-degree view of the latest news, trends, and best practices. Trusted by parking professionals across the globe, they’re the driving force behind informed decision-making and industry innovation.

What You’ll Do:

Be the primary support for the CEO by managing their schedule, coordinating meetings, and handling day-to-day communications.
Help maintain an organized inbox and prioritize critical emails.
Lead project coordination, ensuring all deadlines are met and tasks stay on track.
Create reports, presentations, and other materials for executive discussions.
Arrange travel, plan events, and assist with special projects as needed.
Be proactive in identifying challenges and offering solutions before they arise.

What We’re Looking For:

A highly organized professional with a minimum of 2 years of administrative experience
Tech-savvy with experience in Google Workspace, Microsoft Office, and CRM systems.
Self-driven with the ability to work remotely and manage time efficiently.
Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
A proactive problem solver who can manage multiple priorities and anticipate the CEO’s needs.

Why You’ll Love This Opportunity:

Directly support the CEO of an industry-leading company—be part of top-level decision-making!
Fully remote work from anywhere while making an impact on the company’s success.
Opportunities for growth as the company expands into new projects.

If you’re excited about working in a fast-paced environment, supporting a CEO, and playing a key role in company operations, apply today!

Who is AustinPeopleWorks?

AustinPeopleWorks provides interim and outsourced HR & Recruiting services and serve companies that need expertise operating and building their people infrastructure.