Personal / Executive Assistant (Remote)

Take your career to the next level by joining a leading eCommerce company that's redefining the industry for a greener and happier planet. With an extensive array of stores across diverse niches and countries, we offer limitless opportunities where ambition fuels success

Discover your path to eCommerce freedom with us!

The Company in a Nutshell

GTEcom BV (https://gtecombv.com/) was established in 2018 and headquartered in The Netherlands. Our mission is to continue scaling our operations and opening & sustaining more successful global brands to achieve our target of $500M revenue and more than 50 stores worldwide by 2027. Our diverse team of 70 and growing remote e-commerce experts in their own niches from different parts of the world is helping us transform our vision of growing the company to a reality.

We are committed to cultivating a culture of hard work, freedom and responsibility, constant improvement, and positivity in our team.

The Upsides of Working with Us

• Thrive in a results-driven environment with the autonomy to shape your own approach
• Achieve a great work-life balance with remote work and flexible schedule
• Enjoy a competitive salary that reflects your skills and contributions
• Collaborate with a dynamic remote team
• Be a key player in our rapidly growing company

We’re on the lookout for a Personal / Executive Assistant to join our expanding team and drive our company’s growth!

The Challenge

As our company continues to grow and evolve, the demands on our leadership team are increasing significantly. Our CEO’s time is often consumed by administrative tasks, email management, and meeting coordination, which detracts from their ability to focus on strategic initiatives and high-priority projects. By bringing this role on board, we can ensure that our leaders are freed up to concentrate on driving the company forward while maintaining seamless operational support.

Day in the Life of a Personal / Executive Assistant at GT Ecom

• Manage calendars effectively, scheduling meetings, appointments, and avoiding conflicts
• Oversee email management, ensuring inbox organization, timely responses, and follow-ups
• Prepare documents such as reports, presentations, and meeting materials with attention to detail
• Provide project management support, assisting with timelines, task delegation, and tracking progress
• Coordinate meeting preparation, setting agendas, taking notes, and distributing follow-ups
• Conduct research and gather data to support informed decision-making
• Manage tasks and priorities, ensuring smooth operations and timely completion of key responsibilities

Please take note this may change from time to time.

Success Driver for this role

By effectively managing our CEO’s calendar, email, and administrative tasks, you will free up at least 10% of his time within the first 90 days. This will enable our CEO to focus more on strategic initiatives while you take charge of daily operational responsibilities.

Your Team When You Join Us

You’ll be directly reporting to our Chief Executive Officer, Thomas Mulder.

We would love to hear from you if…

• You have at least 2 years of experience in personal or executive assistance
• You have worked in a similar role before, handling a variety of administrative tasks
• You are proficient in ClickUp, and have strong skills in calendar, email, and project management
• You are skilled in preparing and organizing documents such as reports, presentations, and meeting materials
• You have experience coordinating meetings, including setting agendas, taking notes, and distributing follow-ups
• You are comfortable conducting research and gathering data to support decision-making and planning
• You excel at managing tasks and priorities, ensuring smooth operations and timely completion of responsibilities

If you are excited about the opportunity and feel like you are a good fit, we encourage you to apply today and talk to one of our recruiters. We look forward to seeing how your skills and experiences align with our vision. If unsure, we still welcome your application and would be happy to discuss other potential roles that may be a good fit for you.

Overview of Our Interview Process

1. Invitation to Test Gorilla Assessment - If you pass the resume screening, you will be invited to take a 20 - minute written examination to help us assess your fitness to the role and our team. Please note that passing this stage is crucial to move forward to the hiring process.
2. Initial Interview- Our Recruiter will reach out to you to discuss the next steps.
3. Culture Fit Interview - If you progress, you'll have a 15-minute conversation with our HR Manager to assess cultural fit.
4. Meet with the CEO
5. Offer Discussion - If all goes well, we'll discuss the offer and invite you to our pre-onboarding process.
6. Pre-Onboarding Process
   1. Background Check: Verification of your identification and declared address.
   2. Reference Check: We’ll contact your three references for their feedback.
7. Onboarding: Once all checks are completed, we’ll initiate the onboarding process.

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