At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.
Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.
Requisition #: 589
Job Title: Staff Accountant II
Location: Remote to HQ
Salary Range: $63,000 - $94,500
SUMMARYOur Accounting Department ensures financial accuracy and supports business decisions by managing accounts payable, receivable, and general ledger activities. We value detail-oriented professionals committed to excellence and teamwork.
We're seeking a detail-oriented Staff Accountant II/Senior Accounts Payable to join our team. In this role, you'll leverage your accounting expertise to oversee and optimize key financial processes, with a primary focus on Accounts Payable. You will also handle Cash Receipts, prepare Journal Entries, reconcile General Ledger accounts, and support the month-end closing activities. Your precision and dedication to accuracy will be critical in maintaining the integrity of our financial operations and ensuring timely and accurate payments.
JOB DUTIES AND RESPONSIBILITIES
· Accounts Payable:
· Oversee the full cycle of Accounts Payable, including entering vendor invoices, issuing payments, conducting weekly check runs (checks/wires/ACH), and reconciling credit card bills/statements.
· Process Concur expense reports and respond to employee inquiries.
· Reconcile AP accounts and ensure all AP vouchers are posted timely for month-end close.
· Forecast weekly payment estimates, monitor daily bank account balances, and recommend fund transfers between accounts.
· Review Open AP reports and resolve outstanding issues.
· Review/reconcile invoices and account discrepancies, respond to vendor inquiries, and maintain the AP email inbox.
· Ensure accuracy in AP filing, set up new vendors, maintain W-9 records, and handle Form-1099 processing.
· Perform month-end variance analysis for assigned expense accounts and assist with audits by providing necessary information.
· Download daily bank activity, update spreadsheets, and enter AP vouchers/invoices, including PO/Subcontractor invoices.
· Maintain and update written Accounts Payable procedures, adhere to company policies, and identify and report suspicious activity.
· Accounts Receivable:
· Track and record payments remitted and services rendered.
· Prepare quarterly indirect bills.
· Review daily bank activities, track incoming payments, and process cash receipt entries.
· Review Aging AR report, resolve outstanding payments, and send collection statements.
· Prepare bank reconciliations and assigned account reconciliations.
· Maintain precise records of all incoming payments.
· Collect funds by following up on delinquent accounts and notifying customers of insufficient payments.
· General Ledger:
· Prepare journal entries as needed and reconcile assigned GL accounts.
· Contribute to the month-end closing process.
· Prepare ad-hoc reports and analyses for management as requested.
QUALIFICATIONS
Education, Background, and Years of Experience
· 6+ years of Accounts Payable experience required.
· Experience with Costpoint Deltek is a must.
· Experience with SAP Concur preferred.
ADDITIONAL SKILLS & QUALIFICATIONS
Required Skills
· Strong proficiency in managing the full Accounts Payable cycle, including invoice processing, payment runs, and reconciliation.
· Experience with Costpoint Deltek and a solid understanding of its functionalities.
· Familiarity with expense report processing and management.
· Exceptional attention to detail and accuracy in handling financial data.
· Excellent organizational and time management skills, with the ability to prioritize tasks and meet tight deadlines.
· Strong analytical skills to identify discrepancies and resolve account variances.
· Ability to work independently and in a team environment, demonstrating flexibility and adaptability.
· Proficiency in Microsoft Office
· Effective communication skills to interact with vendors, employees, and internal departments.
WORKING CONDITIONS
Environmental Conditions
· This position is primarily remote, with occasional in-office meetings as needed.
· Work is generally performed in a home office environment, using standard office equipment.
· The role is mostly sedentary, with minimal physical activity required beyond regular office tasks.
· Occasional extended hours may be necessary during peak periods, such as month-end or year-end closings.
Strength Demands
· Sedentary – 10 lbs. Maximum lifting, occasional lift/carry of small articles. Some occasional walking or standing may be required. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Physical Requirements
· Stand or Sit
· Talk or Hear
· See
Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together. What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are.
Happy - Be Infectious.
Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
Helpful - Be Supportive.
Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
Honest - Be Trustworthy.
Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
Humble - Be Grounded.
Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
Hungry - Be Eager.
Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
Hustle - Be Driven.
Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 
