Chief of Staff (US-Based Mental Health Diagnostics AI)

Work Arrangement: Fully remote, overlapping EST working hours

Job Type: Full-time

Salary Range: Starting pay of $1,700 (depending on experience and skillset)

Work Schedule: 40 hours per week, with core hours between 9 AM – 6 PM EST

Locations: Remote, open to candidates in the Philippines

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

Our client develops cutting-edge AI solutions to assist healthcare professionals in diagnosing and monitoring mental health conditions. Their innovative technology supports clinicians by providing data-driven insights to improve patient outcomes in the mental health field.

Key Responsibilities

1. Executive & Leadership Support

• Serve as a trusted advisor to the CEO, managing cross-functional projects and setting priorities across teams.
• Handle high-level communications, meetings, and schedules for the CEO to ensure smooth operations.
• Act as the main point of contact between the CEO and internal/external stakeholders, ensuring alignment and flow of information.

2. Strategic Planning & Operations Management

• Assist in developing and executing company-wide strategies, ensuring alignment with the organization's strategic goals.
• Oversee daily operations, coordinating with department leaders to enhance efficiency and identify immediate areas for improvement.
• Collaborate with leadership to ensure that operational processes are optimized for better performance.

3. Project & Communication Management

• Lead critical projects, tracking progress, managing budgets, and ensuring timely delivery of results.
• Act as a communication hub between the CEO and the executive team, facilitating seamless internal communication.
• Monitor and manage project timelines, ensuring alignment with executive priorities and business goals.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Gain a comprehensive understanding of Orgnaization strategic goals and priorities.
• Begin managing the CEO’s high-level communications and major meetings.
• Assess current operational processes and identify immediate areas for improvement.
• Start overseeing cross-functional projects and ensure alignment with the executive team.

Requirements

• 3+ years of experience in executive or business support roles.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Proficiency in office software and project management tools, such as Microsoft Office, Google Workspace, and CRM systems.
• Excellent English communication skills, both written and verbal, with experience managing high-level communications.
• Ability to work independently and handle sensitive information

Benefits

• Competitive Salary: Starting pay of $1,700 (depending on experience and skillset)
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance