Proposal Specialist (f/m/d)

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About Us: At Enterprise Software Solutions, a key division of Hitachi Energy, we deliver cutting-edge software in asset performance management, enterprise asset management, and workforce management. Our solutions manage everything from sensors and precision monitoring equipment to large-scale transformers and the people who oversee them.

The Opportunity: We are expanding our European Proposals team and seeking an experienced Proposals Specialist to handle an anticipated increase in tender opportunities for our asset-management solutions. This role is associated to our Austria office, with a flexible hybrid/remote work option. Remote work/relocation from other European locations is also possible.

Your Role: As a Proposals Specialist, reporting to the Proposals Manager – Europe, you will be a vital part of our dynamic and enthusiastic team. You will collaborate closely with Sales Account Managers and other key stakeholders to support the entire tendering process, from receipt to the delivery of high-quality, compliant, and commercially sound bids.

Key Responsibilities

• Evaluate Tender Documentation: Quickly and accurately identify key requirements, deliverables, deadlines, and actions. Provide feedback on bid requirements and potential risks (legal, commercial, etc.) to stakeholders.
• Stakeholder Coordination: Ensure all key stakeholders have access to bid documents. Organize and run calls (e.g., tender kick-off and status calls) with different stakeholders, including senior management.
• Bid Management: Coordinate, collate, check, and edit bid input from various stakeholders. Ensure all necessary product, services, and pricing information is included in the final offer, adhering to established processes and branding guidelines.
• Risk Monitoring: Use established risk management tools to monitor and mitigate risks throughout the bid process.
• Support Complex Bids: Assist the Proposals Manager and team in handling complex bids and maintaining our tender content-management system.

Who You Are

• Experienced: At least two years in a similar role, ideally with software-related tenders. Experience in project management or contracts is a plus.
• Remote Work: Proven experience in remote working while managing virtual teams.
• Bilingual: Impeccable written and verbal skills in German and English. Proficiency in other major European language would be also a definite asset.
• Strong Communicator: Ability to influence and challenge bid team members and senior personnel. Excellent negotiation skills with geographically dispersed stakeholders.
• Technology-proficient: High proficiency in tools like Word, Excel, PowerPoint, OneNote, SharePoint, Teams, etc.
• Organized: Strong process, organization, and coordination skills. Ability to multi-task and work to set deadlines.
• Professional: Calm under pressure with a well-developed awareness of working effectively in a virtual team.
• Flexible: Understanding of the global nature of our business, with availability for communications in any time zone.

What We Offer

• Flexible Working Hours: Within the framework of Home Office/Remote working.
• Career Development: Long-term perspective for internal career growth.
• Employee Benefits: Free parking, various employee events, and additional social benefits.