Accounts Receivable Specialist (RVAPH4)

Job Summary:

We are seeking a detail-oriented and experienced Accounts Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts receivable process, ensuring the timely collection of payments, and maintaining accurate financial records. Proficiency in QuickBooks is essential for this role.

Key Responsibilities:

• Invoice Management: Generate, review, and send invoices to customers accurately and promptly.
• Payment Collection: Follow up on outstanding invoices through phone calls, emails, and other communication methods to ensure timely payments.
• Customer Account Reconciliation: Reconcile customer accounts, resolving any discrepancies, and ensuring accurate financial records.
• Payment Posting: Accurately record and apply payments received to the appropriate customer accounts in QuickBooks.
• Aging Report Management: Regularly review and manage accounts receivable aging reports to identify overdue accounts and take appropriate action.
• Dispute Resolution: Address and resolve any billing or payment discrepancies in a professional and timely manner.
• Reporting: Prepare and present accounts receivable reports to management, providing insights into the status of collections and potential issues.
• Process Improvement: Identify opportunities for process improvements in the accounts receivable function and implement best practices.
• Compliance: Ensure compliance with company policies and procedures related to accounts receivable and financial transactions.
• Customer Interaction: Maintain positive relationships with customers while addressing payment and billing inquiries.
• Collaboration: Work closely with the sales, customer service, and finance teams to ensure accurate billing and resolve any issues that may arise.

Qualifications:

• Education: Associate’s degree in Accounting, Finance, or a related field preferred.
• Experience: Minimum of 2 years of experience in accounts receivable, billing, or a related role.
• Technical Skills: Proficiency in QuickBooks is required. Experience with other accounting software and Microsoft Excel is a plus.
• Attention to Detail: Strong attention to detail with a high degree of accuracy in financial transactions and record-keeping.
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with customers and internal teams.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to identify and resolve issues efficiently.
• Organizational Skills: Ability to manage multiple tasks and priorities effectively, meeting deadlines in a fast-paced environment.
• Team Player: Ability to work independently as well as part of a team, with a collaborative and proactive approach to work.