Remote Project and Admin Coordinator

The company is dedicated to telling African stories on the global stage. Its team operates remotely, with members located in Lagos, Nigeria; Johannesburg, South Africa; Accra, Ghana; and New York, United States. They are seeking a highly organised and experienced Project and Administrative Coordinator to join their vibrant team. In this key role, the coordinator will manage the daily operations of the creative studio, ensuring efficient workflows and providing essential support to both internal teams and external partners. The ideal candidate will be detail-oriented and adept at project coordination, administrative tasks, and client communication, while fostering a positive and productive work environment.

Responsibilities:

• Administrative Support: Oversee daily administrative tasks, including managing the project management system (Notion), organising files (Google Drive), and coordinating meetings.
  

• Client and Partner Communications: Serve as the primary point of contact for clients and partners, managing email correspondence, executing agreements and invoices, scheduling meetings, and ensuring clear and timely communication.
  

• Provide regular project updates both internally and externally.
  

• Project Coordination: Assist the Campaign Lead in managing project timelines, tracking progress, and keeping stakeholders informed to ensure timely project delivery.
  

• Collaborate closely with internal teams to facilitate seamless execution from concept to completion.
  

• Vendor Liaison: Manage the onboarding and engagement of external vendors.
  

• Task and Workstream Follow-Ups: Ensure timely follow-ups on tasks, communications, and deliverables to maintain project momentum.
  

• 3 + years of experience in administrative or project management roles, preferably in a creative studio or similar environment.
  
• Traffic management in a marketing or creative studio environment preferrable. 
• Strong interpersonal and communication skills, capable of engaging effectively with both creative and corporate stakeholders across different regions.
  
• Excellent organisational skills, able to manage multiple tasks simultaneously with meticulous attention to detail.
  
• Proficient in project management tools (Notion preferred) and familiar with creative workflows.
  
• Proactive, solution-oriented, and comfortable working independently or collaboratively in a remote team.
  
• Solid understanding of project management methodologies and best practices.
  
• Competent in Google Workspace, Notion, and Slack, with a quick learning curve for new software.
  
• Resourceful and self-driven, thriving in a fast-paced, dynamic environment.