Overview:
NexGen is seeking an Assistant Project Manager, Processes and Document Control professional to join our team!
Responsibilities:
Why NexGen?
NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers’ unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish.
Why Gray?
Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.
Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.
Qualifications:
Who we want… (Requirements)
- Bachelor’s degree in construction management, engineering, or related field from an accredited college or university required.
- 2+ years of experience required in project management with a focus on processes and documentation control, preferably in the construction industry.
- Familiarity with construction industry standards, regulations, and best practices.
- Proficiency in project management software such as Procore, and Monday.com.
- Proficiency in document control systems, and process improvement tools within Egnyte and SharePoint.
- Proficiency in Microsoft including excel, word, and PowerPoint.
- Strong organizational skills with exceptional attention to detail.
- Excellent communication and interpersonal skills.
- The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then NexGen is the place for you.
- Ability to travel up to 30%
- Other duties as assigned.
The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then NexGen is the place for you.
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What we expect… (Essential Functions)
- Process Management: Assist in the development, implementation, and optimization of Company processes through Project Management Methodologies for the whole of NexGen Contracting to enhance efficiency and ensure consistency across the company.
- Document Management: Establish and maintain a centralized documentation control system, ensuring that all project documents, including drawings, specifications, contracts, permits, and reports, are organized, categorized, and easily accessible.
- Receive, Organize and Upload information into Procore where needed.
- Control and Creation of Naming Conventions.
- Support the Creation of New Policy.
- Version Control: Monitor and manage document revisions, ensuring team members have access to the latest versions while maintaining a clear version history and tracking changes for reference.
- Collaboration: Work closely with project managers, engineers, architects, subcontractors, stakeholders, and Executive Leadership to facilitate process flow and documentation exchange. Provide support for process and document-related queries and requests.
- Training & Support: Provide training and support to team members on documentation processes, control systems, and project management tools.
- Quality Assurance: Ensure that all processes and documents comply with regulatory requirements and industry standards. Conduct periodic audit to verify process efficiency, document accuracy, and compliance. Set up Auditing Scheduling and Reporting for the System.
- Maintenance of the NexGen Playbook.
- Reporting: Generate regular and ad-hoc reports on process performance, document status, distribution, and changes. Communicate metrics to project stakeholders and provide feedback to leadership on process improvements.
- Provide Feedback to Executive Leadership for best practice of Document Control.
- Archiving & Retention: Establish and enforce document retention policies, ensuring compliance with legal and contractual requirements. Safely archive project documents upon project completion.
- Process Improvement: Identify areas for improvement in processes and documentation control systems. Propose and implement solutions to streamline operations and enhance project delivery.
- Coordinate and Manage the Outreach Initiative for the whole of NexGen Contracting according to the Outreach SOP.
- Other duties as assigned.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.
Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.
Supervisory Responsibilities
This position has no supervisory responsibilities.
EEO Disclaimer
Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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