Executive Assistant to C-Suite Executives

Description

Are you passionate about making a difference and supporting top-level executives? We're seeking an Executive Assistant to join our dynamic team and help drive impactful results. If you're dedicated to providing exceptional support and thrive in a fast-paced environment, we'd love to hear from you!

In this role, you'll play a crucial part in managing daily operations and providing high-level administrative support. You'll engage regularly with executive leadership and various stakeholders to ensure smooth and efficient operations. This is a remote position, and the ideal candidate must be based in the Atlanta, Georgia area.

Key Responsibilities

• Calendar Management: Coordinate and manage calendars, schedule meetings (physical, telephonic, or video), and handle communication, material preparation, and follow-up.
• Event Coordination: Oversee key corporate events such as Board meetings, investor relations, and Quarterly Business Reviews. Handle logistics and arrangements for domestic and international travel, including materials, facilities, and transportation.
• Communication Liaison: Serve as a direct link between executives, their teams, and other employees. Manage various inquiries from employees, board members, and outside investors.
• Expense Management: Compile receipts, reconcile credit card statements, and prepare expense reports.
• Event Planning: Organize and manage events both within and outside the office, including invitations, speakers, catering, entertainment, hotel accommodations, and transportation.
• Relationship Building: Develop and maintain strong relationships with company leaders, executive assistants, contractors, suppliers, and vendors.
• Team Support: Provide support and coverage to other members of the Executive Admin team as needed.
• Representation: Act on behalf of senior executives via phone and email with professionalism and grace.
• Document Preparation: Assist with preparing and editing quarterly Board of Director and Audit Committee materials.
• Email Management: Monitor and manage email accounts, respond on behalf of others when appropriate, and keep contact lists updated.
  
  

Required Skills & Qualifications

• Bachelor's degree or 3+ years of relevant experience in executive support.
• Exceptional attention to detail, professionalism, and the ability to manage multiple priorities independently.
• Strong capacity for handling sensitive and confidential information.
• Agile and flexible in a changing environment with shifting priorities.
• Proactive in anticipating executive needs and providing exceptional service.
• Ability to work independently and collaboratively in a remote setting.
• Experience with calendar management and travel arrangements.
• Professional demeanor with the ability to handle pressure with grace and humor.
• Self-starter with a keen eye for spotting and seizing opportunities.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
  
  

Preferred Skills & Qualifications

• Previous experience in Coordinator or Project Coordination roles.
• Project management skills including organization, planning, and execution.
• Experience with contact management software is desirable but not required.
  
  

Employment Type: Full-Time