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Executive Assistant

Remote:

Full Remote

Contract:

Part time

Experience:

Senior (5-10 years)

Work from:

Canada

Offer summary

Qualifications:

Minimum 5 years’ experience in an executive assistant role, Post-secondary education in business or office administration, Advanced computer skills with MS Office Suite, Proven track record of successful project management, Detail oriented with excellent time management skills.

Key responsabilities:

Provides administrative and calendar support confidentially
Schedules and coordinates meetings, prepares materials
Records and issues meeting minutes to committee members
Organizes presentations using various software
Supports administrative team and special projects as needed

ErinoakKids Centre for Treatment and Development SME https://www.erinoakkids.ca/

501 - 1000 Employees

See more ErinoakKids Centre for Treatment and Development offers

Job description

Your missions

Permanent Part-Time
Mississauga Site
30 hours/week
Work Arrangement: Remote (2 days onsite/2 days remote)

Position Summary:
ErinoakKids is currently seeking a motivated, detail-oriented Executive Assistant to support the President & CEO. This position provides executive level administrative assistance, creative problem solving, the ability to multi-task, and be able to work independently with minimal supervision.

Key Responsibilities:

Provides administrative and calendar support in a highly responsible and confidential manner;
Responsible for all aspects of meeting arrangements including scheduling and coordinating meetings, reserving meeting space, arranging for equipment and/or catering as required, and preparing and distributing all meeting materials;
Attends meetings to record, transcribe and issue approved Minutes to committee members;
Follows up on action items arising out of internal meetings;
Assists with the organization and preparation of presentations using a variety of software;
Ensures confidentiality, accuracy and continuity of information internally and externally;
Works closely with the Board Liaison to ensure that there is strong and efficient administrative support to the Executive Office and the Board of Directors;
Provides support to other Administrative Assistants as needed;
Provides administrative support on special projects as required.

Qualifications:

Minimum 5 years’ experience in an executive assistant role;
Post-secondary education in business/office administration or a related field;
Advanced computer skills with MS Office: Outlook, Word, Visio, Excel and PowerPoint;
A proven track record of successful project management support;
Proficient in a variety of software applications including knowledge of database software processes (Meditech is a strong asset).
Detail oriented with excellent time management skills;
Excellent written and verbal communication skills;
Exceptional interpersonal, organizational and problem solving skills with the ability to work effectively in a sensitive and confidential manner;
Bilingualism in French and English is an asset.

Join us on our mission to make a difference and impact on the lives of children and youth with disabilities. Apply today to join the ErinoakKids team!

@Erinoakkids
The successful candidate will be required to complete a vulnerable sector search.
Please note that all prospective ErinoakKids employees are subject to mandatory immunization requirements, including the full COVID-19 vaccination (two doses), as a condition of obtaining and maintaining employment.