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Executive Assistant to US Sales Team

UNLIMITED HOLIDAYS - EXTRA HOLIDAYS - EXTRA PARENTAL LEAVE - LONG REMOTE PERIOD ALLOWED

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

2+ years of Executive Assistance experience, Proficient in Microsoft Office Suite, Knowledge of Shape CRM is a plus, Proficiency in Canva for marketing flyers, Experience in mortgage or financial industry.

Key responsabilities:

Manage executive's email and prioritize correspondence
Maintain and organize complex calendars and schedule meetings
Provide light bookkeeping support and marketing assistance
Coordinate travel plans and prepare meeting documents
Assist in managing special projects on time

NightOwl Consulting Human Resources, Staffing & Recruiting Scaleup https://nightowl.consulting/

51 - 200 Employees

See more NightOwl Consulting offers

Job description

Your missions

Department: Administrative

Location: Back Office

Compensation: ₱30,000 - ₱60,000 / month

Description

*Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.

Key Responsibilities

Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
Phone Calls: Handle both inbound and outbound calls as needed
Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

Skills, Knowledge, And Expertise

Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
Exceptional organizational and multitasking abilities.
Proficient in all social media types
Strong attention to detail and a proactive approach to problem-solving.
Ability to handle many tasks in an ever-changing environment
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant software.
Knowledge of Shape CRM is a plus.
Proficiency in Canva for assistance with marketing flyers is a plus.

Benefits