Industry Research Agreements Coordinator

Department Overview:

The Office of Proposal & Award Management (OPAM), a unit within Research Development & Administration (RDA), supports OHSU’s missions of healing, teaching and discovery by partnering with the research community to effectively navigate the pre-award and post-award administration of sponsored projects. We support the OHSU research community with grant and contract proposal submission, contract negotiation, interpretation and implementation of sponsor terms and conditions and fiscal management of all sponsored projects.

Function/Duties of Position:

The Administrative Coordinator (AC) for Industry Research Agreements is responsible for reviewing, editing, negotiating and executing a portfolio of sponsored project agreements funded by industry partners. The AC reviews template contracts or amendments for consistency with established institutional contract language guidance. If the language is consistent, the AC executes agreements. If the language is not consistent with institutional guidance, the AC escalates the agreement to the Agreements Administrator for further negotiation. Reliable and timely customer service, flexibility, and continuously seeking opportunities to improve contract processes are guiding principles for the Industry Research Agreements Team and an expectation for this position.

 The portfolio for this position includes standard material transfer agreements, non-disclosure agreements, confidentiality agreements and standard amendments to existing agreements. This position also assists with triaging agreements to the appropriate team member.

Because of the sensitive nature of certain contracts, this position requires that the information processed and communicated through the Industry Research Agreements team remain confidential and shared only with appropriate and applicable parties.

Required Qualifications:

• Bachelor’s Degree
• Two years of experience in federal and/or industry contract review/coordination. OR
• Equivalent combination of education and experience.
• Possess or attain within 6 months of hire OHSU signature authority for the specified contract type within portfolio.
• Ability to use professional judgment, take initiative, have a strong work ethic and express a positive attitude. 
• Ability to establish and maintain effective and collaborative working relationships and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.
• Demonstrated excellent analytical skills with the ability to understand and synthesize contract guidelines and regulatory requirements.
• Excellent communication skills as demonstrated by the ability to convey, explain and uphold regulatory requirements and contract language to administrative and investigator clients in the OHSU research community.
• Ability to organize and prioritize work with emphasis on tracking for rapid status-check.
• Ability to adapt to new or changed electronic systems, processes, and in the absence of processes.
• Ability to handle multiple priorities in a fast-paced, sometimes stressful environment often with competing deadlines.
• Demonstrated ability to accurately comprehend and interpret medical and scientific terminology, concepts and methodology. 
• Thorough understanding of budgeting principles and procedures.
• Ability to exercise diplomacy and handle highly confidential matters discreetly.

Preferred Qualifications:

WORKING CONDITIONS: 

 

Fully remote position within the United States.

 

If employee chooses to utilize campus flex space, it’s a typical office environment; regular work hours to be coordinated with manager. Possible travel to national meetings.

 

Work schedule falls within the normal daytime range of 7:30 AM – 5 PM Pacific Time.

All are welcome: Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.