Proposal Coordinator

Capio Group is looking for a Proposal Coordinator with expertise in the areas of IT solution proposal response, technical writing, editing, content strategy and content strategy. 

Full-time employee - Remote (must be in Pacific Time Zone, Sacramento area preferred)

About Us:

Since 2010, we have been working with some of the largest government agencies in California, helping them to solve their greatest challenges. We are a small firm dedicated to big ideas and enjoy the rewards that come from hard work and commitment to our client base. We offer the salary and benefits of the bigger companies with the added bonus of a flexible workplace and a great work-life balance. 

Scope of Work:

The Proposal Coordinator will be responsible for coordinating and writing strategic, persuasive, and high-quality content for proposals and other media types, including brochures, social media, websites, and more on an as-needed basis. This position will lead all phases of the Proposal Development process including facilitating team review of new opportunities, managing and tracking opportunities (and associated proposal response), content development, assignment of content development, organization of proposal materials, editing, formatting, final production & post-production activities, and maintaining proposal repositories. The individual will also be required to support other tasks as needed such as the editing/production of presentations and deliverables to clients, maintaining and editing templates, and managing processes/systems associated with the proposal development function.

Responsibilities including but not limited to: 

• Collaborate with Subject Matter Experts and translate highly technical information to the author: technical content for proposals, capability statements, company website content, social media, and content for other marketing channels..
• Manage the end-to-end proposal process including: opportunity review (go/no-go), proposal planning, content design, development, review, and final publication.
• Review and analyze solicitations (RFPs, RFOs, SOWs) and related documents to draft and develop compliant proposal outlines and responses.
• Lead proposal management activities, including development of work plans, proposal schedules, and action items, to maintain compliance with solicitation requirements  while ensuring all deadlines are met.
• Prepare all proposal development supporting documentation (go/no go meeting notes, job descriptions, qualification matrices, proposal development schedule and production checklist, and proposal outline).
• Combine content from various sources into a comprehensive package.
• Confirm final content is compliant with solicitation and client requests.
• Other tasks as assigned.

Mandatory Experience:

1. 2+ years of experience working as a Proposal Coordinator/Writer or similar role.
2. 2+ years of experience participating in the full proposal lifecycle. 
3. 2+ years of experience interacting with Subject Matter Experts /  Resources to obtain required information.
4. 2+ years of experience writing persuasive content for proposals.
5. At least 1 year of government proposal development experience.
6. At least 1 year of information technology (IT) proposal development experience.
7. Ability to translate highly technical information into pieces that are easily understood by a variety of audience backgrounds.
8. Strong verbal and written communication skills including grammar, spelling & editing skills along with an extremely high attention to detail and accuracy.
9. Advanced knowledge of Microsoft Word and Excel; Adobe PDF, and Google Suite (Docs, Sheets, Slides, Calendar, and Gmail).
10. Advanced abilities in formatting, creating, and editing templates.
11. Flexible and open to changing schedules and priorities and managing multiple tasks simultaneously within rigid timeframes.

Desirable Experience:

1. A proven track record of establishing technical writing processes, procedures, and culture from scratch.
2. Experience writing technical documentation for the information technology industry.
3. Experience in authoring/managing non proposal related marketing content/campaigns such as social media, website article etc.
4. Bachelor’s degree, preferably in Business, Communications, English or a related field.

Equal Opportunity Employer:

At Capio Group, our employees are our greatest asset and diversity, equity, and inclusion are at the core of who we are. Our commitment to these values is unyielding and is central to our mission and to our impact. We know that having diverse perspectives helps to generate better ideas to solve the complex problems of our diverse clients and the communities they serve.