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Executive Assistant - Notion Skills

Remote:

Full Remote

Contract:

Full time

Salary:

6 - 6K yearly

Experience:

Mid-level (2-5 years)

Work from:

Mexico

Offer summary

Qualifications:

3+ years as Executive Assistant or similar role, Experience supporting senior executives, Proficiency in Notion, Slack, Google Suite, Strong organizational and multitasking skills, Excellent communication and research abilities.

Key responsabilities:

Manage email correspondence for co-founders
Assist with project management using Notion
Conduct vendor and industry research
Coordinate scheduling and travel arrangements
Prepare presentations and maintain data files

TLNT Human Resources, Staffing & Recruiting Startup https://www.gotTLNT.com

11 - 50 Employees

See more TLNT offers

Job description

Your missions

An innovative company known for its commitment to quality and craftsmanship in the watch industry seeks a highly organized and proactive Executive Assistant to support two co-founders. In this role, the Executive Assistant will be crucial in managing day-to-day administrative tasks, streamlining communication, handling project management, and offering operational support. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

If you are passionate about contributing to a team that values excellence and creativity, we invite you to apply and become an integral part of this exciting journey.

This is an incredible remote opportunity to work for a DTC US-based company.

What You'll Do

Email Management: Manage and organize inboxes for both co-founders, reviewing and prioritizing emails based on importance.

Draft, reply to, and manage correspondence on behalf of the co-founders, ensuring timely responses to high-priority communications.

Filter through inquiries, manage follow-ups, and ensure nothing slips through the cracks.

Project Management Support: Assist with project management using Notion, creating, prioritizing, and tracking tasks and projects for the co-founders and team.

Spoon-feed high-priority tasks and deadlines to the co-founders and ensure they stay on track. Collaborate with other team members to monitor progress and deliverables, sharing final outputs with relevant internal or external parties.

Research Support: Conduct research on vendors, software, industry trends, and competitive analysis to support business growth. Prepare reports and summaries from research findings, providing actionable recommendations for decision-making.

Travel and Scheduling: Manage calendars, coordinate schedules, and book travel arrangements, including flights, hotels, and dining reservations. Plan meetings, appointments, and team events, ensuring efficient time management and preparation.

Operational & Administrative Support: Assist in preparing presentations, reports, and documents as needed for internal and external meetings. Liaise with clients, vendors, and partners on behalf of the co-founders, ensuring seamless communication and task follow-ups. Oversee personal and professional tasks for the co-founders, including managing expense reports and handling confidential matters.

File and Data Management: Maintain and organize important documents, contracts, and digital files, ensuring they are easily accessible and up-to-date. Support the co-founders with data entry, document creation, and filing systems as needed.

What You Need

3+ years of experience as an Executive Assistant or in a similar support role, ideally supporting senior executives or entrepreneurs.

Outstanding organizational and multitasking skills, with a strong attention to detail.

Proven ability to manage executive inboxes, project management tools (Notion experience is a must), and task delegation.

Excellent communication skills, with the ability to manage correspondence and project-related communication independently and professionally.

Strong research skills with the ability to analyze and present findings clearly and concisely.

Proactive, self-motivated, and able to work efficiently in a fast-paced, evolving environment.

Experience booking travel and handling complex logistics for busy executives.

Proficiency with Notion, Slack, Google Suite, and other productivity tools.

A high level of discretion and professionalism when handling sensitive information.

Salary & Perks

Competitive salary.

This is a full-time, long-term position.

The position is immediately available and requires entering into an independent contractor agreement with TLNT.

Work from home.

Monday through Friday, 8am to 5pm (+/- 2 hour accepted) - PST.

Additional perks.

The next step will take you to an application form that requires you to answer some questions and upload your resume in English. Please answer completely so that we can get to know you better.