Chief of Staff (For Pooling)

Job Title: Chief of Staff

Location: Remote

Work Shift: 9AM-5PM CST

Working Hours: Full-time, 40 hours per week

About the Role

Join a rapidly expanding one-person enterprise specializing in expert AI speaking engagements for large enterprises. After a 5X growth last year, we are seeking an Executive Assistant / Chief of Staff to streamline operations and support business development. This role offers a unique opportunity to contribute to a start-up poised to become a multi-million dollar company, impacting the AI landscape and working with Fortune 500 companies.

Key Responsibilities:

• Inquiry and Booking Management: Handle inbound inquiries, dispatch speaker kits, quote prices, follow-up, and book speaking engagements.
• Contract Administration: Adjust and execute contracts with clients, ensuring clarity and adherence to talk/program specifics.
• Financial Oversight: Issue invoices post-talks, track payments, and manage accounts receivable using QuickBooks.
• Travel Coordination: Manage all aspects of travel arrangements, both professional and personal, including domestic and international logistics.
• Contractor and Employee Management: Oversee contractors, ensuring timely delivery and payment; assist in sourcing, interviewing, and hiring new team members.
• CRM and Data Management: Research and implement a CRM system; oversee data migration and utilization for lead outreach and follow-up.
• Marketing and Communication: Set up and manage an email newsletter; curate and distribute AI-related content; encourage audience engagement and speaking engagement bookings.
• Social Media Management: Manage social media platforms, including content creation from talk recordings and regular posting with insightful commentary.
• Content Development: Establish a system to stay updated with AI news; assist in creating and disseminating new content for audiences.

Long-term Project Involvement:

• System Optimization: Develop efficient invoicing and tracking systems.
• Platform Research and Implementation: Aid in the selection and integration of a suitable CRM platform.
• Newsletter and Outreach Initiatives: Spearhead the creation and distribution of an email newsletter. Help build and develop a community of practice.
• Social Media Strategy: Enhance online presence through strategic social media management and content dissemination.
• Content Strategy Development: Collaborate in crafting and updating AI-focused content for various platforms.

Requirements

• Experience: Proven background in similar roles, with a preference for experience in start-up environments.
• Skills: Strong organizational, communication, and project management skills; adept in financial management and CRM systems; savvy in social media and content creation.
• Qualities: Highly proactive, efficient, and adaptable; capable of thriving in a fast-paced, evolving start-up landscape.
• Vision Alignment: Passionate about AI and its transformative impact, with a desire to contribute to the growth of a pioneering enterprise.

Offering:

• Growth Opportunity: Play a pivotal role in a budding start-up with high growth potential in the AI sector.
• Impactful Work: Engage in tasks that significantly shape the future of AI education and implementation in major corporations.
• Dynamic Environment: Experience a variety of responsibilities and projects in a rapidly evolving field.