Career Opportunities: Payroll Officer (44183)

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021–22 we reached 650 million people.

Role Purpose:  

This role will support the administration of lean transactional payroll operations and for ensuring payroll operations are run efficiently across the hub, its compliance, efficiency, and accuracy. This role supports the outsourced HR functions (onboarding, off-boarding, employee life cycle management as well as pre-pay-roll preparation and external payroll) and provides administrative support to resolve issues around these outsourced activities. 

This role includes ensuring the continuous accuracy of payroll master data, employee records and monthly staff payroll by maintaining relevant records across the hub.  

This role will support the Hub Payroll consultant to review and deliver payroll operational and administrative service, ensuring excellent implementation in the deployment of payroll operational process and procedures. The role requires a systematic, integrated approach with a focus on continuous improvement. 

 
Administrative duties 

• Perform administrative duties related to onboarding and off-boarding (new hires and terminations).  

• Maintain HR records, including personnel files and other employee documents such as remote working records and Employee Capital Plans (Pracownicze Plany Kapitałowe) 

• Prepare HR documents such as contracts, medical referrals, and employment certificates. 

• Develop good working relationships with HR shared services and key stakeholders 

• Support the collaborative efforts with the People Function to ensure a seamless employee experience. 

 
Payroll duties 

• Assist with monthly review employee data to inform payroll runs and escalate any issues to the Line Manager. 

• Provide input for payroll processing for British Council 

• Assist with the rigorous filing of all payroll related documentations.  

• Verifying the reports generated by external payroll company and carrying out accuracy checks 

• Prepare all journals and accruals related to payroll in the countries allocated to this role. 

• Follow up with salary payments and contributions to statutory bodies (pension, social security particularly). 

• Handle payroll-related queries from staff, liaising with vendors and internal stakeholders, and managing queries in collaboration with HR shared services 
   

Other administrative duties 

• Ensure timely processing of Purchase Request (PR) and Purchase Orders (PO) for HR related vendor payments i.e. medical insurance, medical claims, payroll vendor fees, etc. 

• Coordinate medical schemes and benefit systems. 

• Coordinate working time module in SAP. 

• Support audits when required. 
   

Role-Specific Knowledge and Experience: 
Minimum/Essential:  

•    Working experience in HR. 
•    Strong systems knowledge (Excel, Word, PowerPoint). 
Desirable: 
•    Knowledge and experience working with HRIS systems. 
 

Language Requirements: 
•    English language skills to the CEF B2 level. 
•    Polish language skills to the CEF C1 level. 

Further Information 
Pay Band – Local Pay Band H 
Salary – from 6 150 to 7 225 PLN gross (depending on experience and qualifications) 
Contract Type – 3-month probationary period followed by two-years fixed term contract with a possibility of extension 
Job type – Full-time 
Location – Warsaw/Poland 
Closing Date – Tuesday the 1st of October 2024, applications will close 23:59 CET 

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment.  We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability.  All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.