Payroll Tax Specialist

We are seeking a full-time, remote Payroll Tax Specialist. This position is the primary person responsible for multi-state payroll tax and general ledger compliance for the company. This employee is also the primary person responsible for all payroll-related audit documents (including SOC audit, workers compensation, etc.). Additionally, this person will share an integral role with the full payroll team activities that are necessary to accurately process payroll including (but not limited to) pay, deductions, benefits, tax withholdings, garnishments, leaves, PTO and payroll reporting.

Responsibilities:

• Ownership of company-wide multi-state payroll tax compliance. This includes employee, employer, unemployment, local taxes and any other applicable tax responsibilities. This will also require self-driven investigating into areas in which the information is not provided by an HRIS system (beyond notification) and is not provided to the company.
• Perform tasks related to applicable filing and payment of payroll tax and withholding payments in an accurate and timely manner including any applicable system-based journal entries.
• Ensure compliance and timely quarter end and year end payroll and unemployment reporting requirements for all required federal, state and local agencies.
• Management of company general ledger setup and maintenance within the HRIS system as well as an understanding of the company structure for departmental information sharing.
• Responsible for providing all payroll-related documents during multiple annual audits whenever necessary. Coordinate with HR personnel for document access as needed.
• Create/facilitate company reporting and transactions for use by accounting, finance, operations, data analysts and outside agencies including accounting reconciliations, intra-finance data, and miscellaneous other data points.
• Ownership of the Standard Operating Process (SOP) documentation for above duties and assist with payroll-wide SOP documents.
• Understand the process and potential implications of system, internal/external updates and interfaces including benefits, update uploads, and functionality – particularly as it relates to the company’s HRIS system and related tax agencies.
• Set-up, coordinate, and perform applicable processes to withhold and pay all ancillary deductions, wage garnishments and benefits.
• Support the preparation and processing of regular, adjustment, bonus and off-cycle payrolls including during-period tracking and processing of employee status changes/updates.
• Ensure full employee data accuracy (i.e., demographics, pay, etc.) throughout multiple company systems.
• Provide timely and accurate customer service to internal and external customers with questions and/or requests including employee inquiries, HR-related support, auditors, and others as applicable.
• Participate in team communication events as scheduled.
• Participate in other non-recurring special projects as assigned.
• Any and all other duties as assigned by supervisor.

Qualifications:

• Working knowledge of HRIS payroll systems - online preferred (Dayforce experience helpful).
• Five+ years multi-state payroll tax/general ledger experience.
• Ability to demonstrate professional expertise with multi-state payroll taxes, company general ledger responsibility and audit experience.
• In depth knowledge of accounting principles and Microsoft Office, especially Excel/related processes.
• Ability to function in an advanced technical environment from an office/home/hybrid setting including but not limited to the understanding and use of complex accounting software, spreadsheets, general computer functions and other office tools.
• Highly organized and excellent communication skills.
• Excellent problem solving, creative thinking and customer service skills.
• “Can do” attitude and ability to follow issues through to resolution.
• Capability to interact and effectively communicate with internal and external parties including in a leadership capacity.
• Must possess the ability to embrace change and understand impacts especially as it relates payroll.
• Able to prioritize and multitask to meet deadlines.