Executive Assistant

SAPI builds, tailors, funds and manages custom financing products. We offer an all-encompassing API for all business credit products. Our mission is to provide liquidity for the global payment ecosystem. Join us!

About the Role

UP to 1,000 USD per month

We are seeking a highly organised and proactive Executive Assistantto support Mai, our CEO, and Alexis, our Co-founder. In this role, you will be responsible for managing day-to-day administrative tasks, ensuring smooth communication, and assisting with various executive functions. Your support will be crucial to their productivity and overall success.

• Key Responsibilities:
• Calendar Management: Coordinate and manage schedules, meetings, and appointments for Mai and Alexis, ensuring their time is used efficiently.
• Communication: Act as the primary point of contact for internal and external communications on behalf of the executives, including emails, calls, and correspondence.
• Travel Arrangements: Organise and book travel plans, including flights, accommodations, and itineraries for business trips.
• Meeting Preparation: Prepare agendas, take meeting minutes, and assist in preparing presentations such as quarterly reviews and shareholder updates or reports as needed.
• Task Prioritisation: Help the executives prioritise tasks and projects, ensuring deadlines are met and objectives are clear.
• Project Coordination: Assist with various projects, track progress, and ensure timely execution by liaising with different teams.
• Confidentiality: Handle sensitive information with discretion and maintain a high level of professionalism at all times

Requirements

• Previous experience as an Executive Assistant or in a similar administrative role within an agile work environment, scaling organisation.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills in English
• Ability to manage multiple tasks and prioritise effectively and communicate this.
• Proficient in using Microsoft Office, slack, G-suite and other productivity tools.
• Ability to work independently and handle confidential information.
• Strong interpersonal skills and the ability to build relationships with team members and external partners.

Benefits

• Transparent salary structure and progression, with annual consideration for pay rise.

• Hybrid - 1 day per week in our Hanoi office - we trust you, and we're sure you'll do great work from home and our core working are 3pm to 8pm Vietnam Time (8am to 3pm UK time)
• 20 days annual leave - plus UK bank holidays
• Full access to LinkedIn Learning - we believe a culture of learning is paramount to success, so you can benefit from more than 100,000 courses on a variety of topics to nurture your growth.
• Full access to Calm - your well-being and overall mental health are of utmost importance to us, so we are keen to ensure you feel supported in this regard.
• 6 weeks of remote work throughout the year - feel free to travel, visit friends or family you might have abroad or simply recharge by working from home during this time.
• An international working environment: Our employees come from around the world, collaborating and communicating in English as our primary language.