Cancer Registrar Certified

Typical pay range: $28.94 - $43.40 hourly, varies on experience.
Cancer Services - Remote, Oregon and other approved states listed on the posting.

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE:                                     Certified Cancer Registrar/Cancer Registry Abstractor

REPORTS TO POSITION:      Supervisor of Cancer Registry & Accreditation

DEPARTMENT:                       Cancer Services

DATE LAST REVIEWED:         September 2024

OUR VISION:               Creating America’s healthiest community, together

OUR MISSION:             In the spirit of love and compassion, better health, better care, better value

OUR VALUES:             Accountability, Caring and Teamwork

DEPARTMENT SUMMARY: Cancer Registry is a department of the St. Charles Cancer Center, which is responsible for collecting, analyzing, and reporting clinical data on cancer patients. This includes reporting internally and externally to the Oregon State Cancer Registry and National Cancer Database. The data provided facilitates the assessment and improvement in the quality of cancer care for our patients. The Cancer Center possesses accreditation by the American College of Surgeons Commission on Cancer and the National Accreditation Program of Breast Centers.

POSITION OVERVIEW: The Certified Cancer Registrar Abstractor/Cancer Registry Abstractor is responsible for identifying patients diagnosed with cancer and analyzing electronic medical records, abstracting clinical, pathological, and therapeutic data in accordance with the Oregon State Cancer Registry, and American College of Surgeons Commission on Cancer standards. This position provides data designed to facilitate assessment of and improvement in the quality of cancer care. This position does not directly manage other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Maintains current knowledge of a variety of national and specialized coding rules/updates from the STORE manual,

ICD-O, AJCC, Multiple Primary Rules and SEER to analyze, interpret and abstract data correctly and efficiently.

Abstracts and codes clinical data from medical records including work-up, treatments, staging, and disease coding in compliance with regulatory programs.

Identifies of all reportable cases adhering to facility, state, and national reporting requirements. Maintains the suspense file.

Completes follow-up and documents recurrences adhering to approved standards for an accredited cancer program.

Assists supervisor with additional duties as needed such as attending meetings and completing report requests.

Assures quality of data by resolving edits/discrepancies in the abstract and responds to Oregon State Cancer Registry (OSCaR) quality inquires.

Follows the minimal use policy when accessing medical data and takes steps to protect the confidentiality of the data accessed. Maintains knowledge of Protected Health Information (PHI), Health Insurance Portability and Accountability Act (HIPAA)

Supports the vision, mission and values of the organization in all respects.

Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients and guests.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate. 

May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION

Required: Associate’s Degree in Health Information Management (RHIT); or an Associate’s degree in an allied Health-related field with completion of an NCRA-accredited certificate program.

Preferred: N/A 

LICENSURE/CERTIFICATION/REGISTRATION

Required: Certified Oncology Data Specialist, ODS-C (formerly CTR) accredited by the National Cancer Registry Association (NCRA). Membership in National Cancer Registrars Association. 

Preferred: N/A 

EXPERIENCE

Required: Thorough knowledge of reportable malignant and non-malignant disease, cancer staging and treatment, medical terminology, anatomy and physiology, and ICD-0-3 coding.

Preferred: Two (2) years’ experience in abstracting and registry operations in a CoC accredited hospital. Use of Epic EMR and Oncolog cancer registry software.

PERSONAL PROTECTIVE EQUIPMENT

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

ADDITIONAL POSITION INFORMATION: 

Must be detail oriented, self-disciplined, and organized.

Must be able to multi-task and work independently. 

Must have strong analytical, problem solving and decision-making skills.

Must have excellent time management skills with ability to meet productivity standards.

Intermediate proficiency using MS Office software, particularly Excel, Word, and Outlook.

Must have excellent communication skills and ability to interact with a diverse population and professionally represent St. Charles Health System. 

Must have strong team working and collaborative skills.

Ability to manage facilitation and consensus building among health care professionals and agencies and achieve expected results.

PHYSICAL REQUIREMENTS:

Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.

Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.

Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing.

Rarely (10%):  Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle.

Never (0%):  Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.

Exposure to Elemental Factors

Never (0%):  Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

No Risk for Exposure

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