Proposal Coordinator - REMOTE

Description

Are you a superb writer? Do you like the idea of using your organizational and communication skills to deliver wins for the E Source Bids and Proposal team?

We’re looking for a self-starter who works well under pressure, follows through, can juggle multiple tasks, is a team player, keeps team members informed throughout the process, and leads by example. The proposal coordinator should have strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively.

E Source is a solutions-based consulting, research and advisory, and data science firm that’s been a change agent in the utility industry for nearly 40 years.

As our proposal coordinator, you’ll source procurement opportunities and lead the preparation and submission of winning proposals. You’ll work with cross-functional proposal team members to respond to requests for proposals (RFPs), quotations (RFQs), and information (RFIs). You’ll manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.

The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of service and product offerings. You’ll successfully communicate and collaborate with a variety of internal stakeholders, including company leadership, program and project managers, consultants, salespeople, technical leads, and subject matter experts as needed. This is a highly visible role.

What you’ll do

• Be the central point of contact on your assigned proposals and support other Bids and Proposal team members as needed.
• Analyze RFQs, RFPs, and RFIs to create proposal outlines and development plans.
• Direct proposal kickoff, review, and debrief meetings, and prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
• Help develop winning themes, value propositions, strengths, risk-reducers, and differentiated solutions for initial proposal outlines.
• Work closely with consultants, sales personnel, and leadership to complete the formulation of “win strategies and themes”—considering strategic relationships, competitor intelligence, etc.—and ensure the message is articulated throughout the proposal.
• Solicit management reviews and approvals during proposal development.
• Monitor proposal content to ensure compliance with RFP requirements, evaluation criteria, and technical requirements.
• Research and gather corporate information, product information, and other standard materials for proposals.
• Maintain, augment, and improve our library of reusable components, templates, and processes to reduce response time and improve quality on future bids.
• Format and polish final proposal submittals.
• Write persuasively, crafting executive summaries and other critical components of deliverables, scopes of work, past performance, and resumes.
• Edit with a single voice.
• Articulate our value proposition based on feedback from members of the proposal and capture teams.
• Provide writing guidance to authors, volume leads, and capture coordinators to ensure that proposals are clear and concise.
• Work with team to prepare shortlist interview meetings.
• Debrief teams after proposal submittal.
• Interview team members to document successful and unsuccessful strategies and tactics.
• Facilitate a retrospective assessment on proposals and refine future proposal strategies, process, templates, and training.

What will make you a good fit

• BS/BA degree or relevant experience equivalent.
• Minimum of five years of related experience.
• Solid understanding of the RFQ/RFI/RFP process with municipal or utility clients.
• Proven ability to work across organizations with effective communication, leadership, and project management skills.
• Advanced skill level with business software applications, especially Microsoft Office products (Word, PowerPoint, Excel, SharePoint, and Teams).
• Experience with Adobe Acrobat and InDesign applications.
• Proven attention to detail.
• Excellent writing, grammar, and editing skills.
• Excellent presentation and written/verbal communication skills.
• Strong aptitude for improving organization, flow, readability, completeness, and clarity of technically intensive proposals.
• Ability to work in a deadline-conscious, results-driven environment.
• Interest in energy efficiency, renewable energy, and the utility sector technology is a plus.

A little about E Source

Since 1986, E Source has focused on partnering with utilities to help their customers save electricity. That novel approach defined the art of electric end-use efficiency—better known as energy efficiency. We’ve expanded that concept to include a broader perspective of sustainability for utilities that deliver electricity, natural gas, and water.

We work to enhance relationships with the people utilities serve, achieve the next generation of savings, and lead the carbon-reduction effort. We help utilities think differently, make data useful, and learn from the best strategies across the industry. Our people, our insights, and our network help our clients and give them the assurance that the programs they implement are the most effective.

Benefits

• We offer excellent insurance packages, including medical, dental, and vision plans; company-paid life insurance; company-paid long- and short-term disability insurance; and medical and dependent-care flexible spending plans.
• We provide a flexible time off (FTO) program; E Source employees can take as many paid days off per year as they need, with manager approval, while fulfilling their work obligations and ensuring proper coverage of their responsibilities.
• We offer flexible schedules, flexible work locations, and a paid parental leave benefit.
• We provide a 401(k) plan with a 3% employer match.

The budgeted salary for this position is $50,000 to $80,000 + annual bonus up to 10%. Actual pay will be adjusted based on experience.

This person can work remote, a hybrid schedule, or from one of our physical office locations.

Applicants must be authorized to work for any employer in the US. We’re unable to sponsor or take over sponsorship of employment visas at this time.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Qualifications