Senior Marketing Coordinator

We are seeking a Senior Marketing Coordinator to join our growing Sales team. The Senior Marketing Coordinator serves as a writer and primary coordinator of all firm-wide responses to requests for proposals. They will also work with Account Managers on renewals, as well as with Stop Loss.

• Coordinate and manage all firm-wide RFP activities, including the tracking of RFP notices, deadlines, status, and the outcome of RFPs. Systematically track deadlines and upcoming RFP opportunities.
• Serve as a clearinghouse for all requests for proposals (RFPs) so that a coordinated firm-wide response can be initiated. Provide notice of firm-wide opportunities and coordinate the response with those best suited to handle the work.
• Evaluate the request for proposal with the relevant Sales Team Member (s), Account Manager (s) or designated partners. Ensure that conflicts have been requested and evaluate the firm’s chance of success versus the resources necessary to prepare a response. Develop and implement bid/no-bid checklist.
• Develop relationships with key stop loss partners, to include market value strategies, block business discussions and assist in new product development.
• Build effective agendas for proposal and pitch meetings, prepare materials, and project manage actions coming from meetings.
• Write and edit draft responses (which run from 10,000 to more than 40,000 words each) for Sales review; coordinate the editorial process and ensure timely filing of any required response attachments.
• Working with the senior management to adopt an effective change management approach to the RFP process.
• Ensure that the firm is positioned to receive copies of electronic notices for appropriate RFPs. Regularly search online resources and other public notices for RFPs.
• Work with the senior manager to assist in maintaining "best of" content and templates that capture the firm's brand value proposition and tailored response material.
• Work closely with other departments and marketing staff to assemble a database of information about the firm to be used in the preparation of responses including biographical information in various formats; billing rates; fee arrangements; practice area descriptions and lists; representative transactions; and catalog of firm information and forms.

• Compiles stop loss claims for filing.
• Communicates with the claim departments and UR/Pre-Cert vendors.
• Submits monthly reporting to the stop loss carriers.