Career Opportunities: Buyer (24550)

Job Summary

This position is responsible for the purchase of goods, services, and supplies under general supervision in accordance with Company procurement policies and procedures. Reviews, approves, processes, tracks, and reconciles purchasing requests in accordance with program guidelines. Provides fulfillment customer service to internal stakeholders and external partners and members.  

Essential Responsibilities

Purchasing

• Reviews, approves, and processes purchasing requests such as purchase requisitions and program specific purchasing initiatives in accordance with program guidelines and in compliance with Company purchasing policies and procedures.
• Completes program specific single and bulk orders within program guidelines.
• Locates, evaluates, and selects sources of supply from established vendors.
• Maintains data information, files, reports, and price lists.
• Reconciles orders with ordering lists, credit card statements, and other data records.
• Resolves problems related to shipping, receiving, and billing discrepancies with partners/members and vendors; negotiates returns and allowances.

Customer Service

• Provides internal customer service by developing and maintaining working relationships throughout the Company; identifies customer requirements and specifications; acts as a consultant to customers by advising on products and vendors and providing guidance and assistance in compiling, writing, and review product specifications.
• Acts as a point of contact for order fulfillment inquiries/issues with external partners and members.

Inventory Management

• Maintains inventory levels; monitors order quantities, return policies and utilization.
• Perform periodic inventory for stored purchased goods. 
• Facilitate orders out of storage inventory utilizing internal Company services or third-party services.

Organizational Responsibilities

• Perform work in alignment with the organization’s mission, vision and values.
• Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
• Strive to meet annual business goals in support of the organization’s strategic goals.
• Adhere to the organization’s policies, procedures and other relevant compliance needs.
• Perform other duties as needed.

Experience and/or Education

Required

• Minimum 2 years’ experience in buying goods and services
• Minimum 2 years’ experience in direct customer service

Preferred

• Minimum 3 years’ experience in buying goods and services
• Experience within health care, managed care, or for organizations that serve vulnerable populations

Knowledge, Skills and Abilities Required

Knowledge

• General knowledge of procurement and contract principles and procedures
• Understanding of basic techniques and processes for vendor negotiation and buying
• Knowledge using various buyer related software such as purchase order systems and contract lifecycle management systems

Skills and Abilities

• Ability to conduct cost and price analysis and vendor relations

• Ability to utilize cooperative contracts/price agreements
• Ability to negotiate, procure and establish strong vendor relationships
• Ability to resolve issues regarding goods, receiving goods, and contract/PO to invoice verification
• Ability to manage and prioritize time to efficiently complete work and manage multiple projects simultaneously
• Effective communication skills, both verbally and in writing, including presentation skills
• Ability to convey information, listen to what others say and ask pertinent questions to gather needed information
• Proficient in Microsoft Office Suite or similar software
• Skill to enter, record, store, and maintain information in written and electronic formats
• Ability to establish and maintain effective working relationships with company employees, vendors, partners, and members
• Ability to work in an environment with diverse individuals and groups
• Ability to focus on and comprehend information, learn new skills and abilities, assess a situation, and seek or determine appropriate resolution, accept managerial direction, and feedback, and tolerate and manage stress
• Ability to accept direction and feedback, as well as tolerate and manage stress
• Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day
• Ability to hear and speak clearly for at least 6 hours/day

Working Conditions

Work Environment(s):  ☒ Indoor/Office     ☐ Community       ☐ Facilities/Security      ☐ Outdoor Exposure

Member/Patient Facing:    ☐ No                        ☒ Telephonic        ☐ In Person

        Hazards:  May include, but not limited, to physical and ergonomic hazards.

Equipment:  General office equipment

Travel:  May include occasional required or optional travel outside of the workplace; the employee’s personal vehicle, local transit or other means of transportation may be used.

#Li-Remote

Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment.

Veterans are strongly encouraged to apply.

We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.

Visa sponsorship is not available at this time.