Administration Assistant - Aussie Company - Work From Home

• Join this unique and esteemed Australian company specializing in forensic practice, renowned for building strong relationships with law firms across the region.
• You will be required to utilize your personal equipment for this position (computer, headset, and relevant accessories).
• Your workstation is set up in a safe and secure location at home with stable and reliable internet, not less than 25 Mbps.
• 8:00 am to 5:00 pm, Philippines time, Monday to Friday.

Benefits

• HMO healthcare for you and one dependent (with COVID insurance).
• 20 combined SL/VLs per year accrued from day one.
• Government Mandated Benefits.
• Paid Philippines Public Holidays.
• 13th Month Bonus.

About the Role

As an Administration Assistant, reporting to the Australian- based Director, your job duties will include a wide range of tasks that ensure the smooth and efficient operation of the business. You will be responsible for managing and organizing schedules, handling correspondence, and preparing various documents. Additionally, you will be tasked with handling incoming and outgoing calls, maintaining filing systems, coordinating meetings and appointments, and providing support to other staff members as needed.

Key Responsibilities

• Managing and maintaining client relationships through regular phone calls and follow-ups.
• Addressing client inquiries and providing accurate, timely information.
• Scheduling appointments, coordinating meetings, and preparing relevant materials.
• Preparing, organizing, and maintaining documentation and reports, ensuring all records are up to date.
• Handling confidential information with discretion and professionalism, maintaining client and company privacy.
• Ensuring timely submission, distribution, and filing of reports and other documents.
• Assisting in preparing meeting agendas, coordinating meeting logistics, and taking detailed minutes during meetings.
• Coordinating with team members and departments to ensure smooth workflow and task completion.
• Performing general administrative tasks, such as data entry, filing, and record keeping, to support office operations.
• Managing incoming and outgoing correspondence, including emails, letters, and phone calls.
• Assisting with project coordination by tracking deadlines, deliverables, and project progress.
• Facilitating effective communication between clients and internal teams to enhance client satisfaction.

Position Prerequisites

• Minimum of 3 years of experience in a similar position or role.
• Experience with managing documentation and reports.
• Familiarity with Asana or any project management tool would be an advantage.
• Experience with managing emails and can access inboxes effectively.
• Experience with data entry, appointment scheduling, and taking phone calls is a must.

Skills

• High attention to detail and accuracy.
• Excellent problem-solving skills and meticulous attention action to circumstances.
• Ability to work independently as well as collaboratively within a team environment.
• Outstanding communication and interpersonal skills.
• Ability to stay calm and focused while multitasking.

What’s Next?

Ready to make a move? Hit Apply, attach your CV, and share your story through our quick questionnaire.

As this is an urgent requirement if you want to fast-track your application, complete your application online and connect with Joanne Silang on LinkedIn here